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In this crazy, chaotic world we live in, keeping up with our schedules can feel like trying to herd cats. An AI scheduling assistant comes in handy to simplify scheduling, boost efficiency, and save you precious time.
In this article, I've rounded up the 18 best AI scheduling assistant options that will save you from manually planning your day.
What are the Best AI Scheduling Assistants?
Here are 19 best ai tools for scheduling you can try in 2023:
- Motion for overall best scheduling app
- Reclaim for students & small teams
- SkedPal for each of use
- TimeHero for task management
- Trevor AI for simplified smart time blocking app
- Flowsavvy for automatic time-blocking
- Scheduleify for productivity optimization
- Mayday for free AI calendar app
- Clockwise for time keeping system for small businesses
- Sidekick AI for multiple scheduling options
- Clara for AI meeting scheduler via email
- Scheduler.ai for personalized meeting scheduling
- Kronologic for meeting generation and lead conversion
- CalendarHero for versatile scheduling
- Schedule CC for generating appointments
- Sign In Scheduling for appointment scheduling
- CoSchedule for automating content marketing
- Ocoya for social media management
- Celayix for employee scheduling
Best AI Assistants for scheduling tasks
With automatic task management, project tracking, and a meeting scheduler, Motion streamlines your workflow, leaving you feeling accomplished and balanced. Plus, it combines all your calendars into one unified schedule, making it the all-in-one solution you've been waiting for.
Motion takes the stress out of planning by automatically building a schedule that works for you, so you don't have to waste time on endless replanning; Motion handles it ALL.
It's like having your own personal assistant who knows EXACTLY how to optimize your time.
Gone are the days of juggling multiple tools and drowning in never-ending to-do lists.
With Motion's automatic task manager, you can create and view tasks with ease. It's simple, intuitive, and keeps you on track with your priorities.
This tool is GREAT because it uses AI to learn from how you schedule things. It then suggests times that fit your preferences, helping you work better and have fewer interruptions.
The more you use it, the better it gets at understanding your workflow, making scheduling even easier.
What I LOVE the MOST about Motion is its simple and user-friendly interface. You don't need to be tech-savvy to use it; it's easy to find your way around and adjust.
It focuses on making your experience smooth and adjusts to your work routine, so scheduling becomes less of a hassle and more like a helpful guide.
But here's where Motion really shines—team projects.
Its project manager is a lifesaver for collaboration. You can easily:
- track tasks
- share progress
- prioritize work
...making teamwork a breeze. No more confusion or missed deadlines. It's a dream come true for efficient and successful collaboration.
The project management dashboard is also available in Kanban view. If you're familiar with Trello, you'll know what I'm referring to.
Yes, it looks like this:
And let's not forget the nightmare of scheduling meetings. Motion's meeting scheduler turns that nightmare into a breeze.
You can quickly:
- Share your availability with JUST a few keystrokes.
- customize meeting templates
- take back control of your calendar.
No more back-and-forth emails or wasted time finding a suitable time slot.
Plus Motion integrates with Google Calendar, Zoom, Zapier, Gmail, Microsoft Teams, Google Meet, and Microsoft Outlook 365, allowing seamless management of meetings, events, tasks, and scheduling calls directly within the platform.
This also allows Motion to combine your work and personal calendars into a unified schedule while keeping your information private. This all happens as Motion brings everything together in one place.
So, if you're ready to experience a stress-free, productive life where your time is optimized and your achievements are celebrated, then Motion is the answer.
Here are some of the features that Motion have added to their product so far:
- Templates for projects and tasks: Save time by setting up projects and tasks quickly using ready-to-go templates instead of starting from scratch.
- Light mode: Motion now offers a bright and cheerful Light Mode option alongside the Dark Mode for a more enjoyable interface.
- Blockers and dependencies: Stay organized by specifying task order, ensuring you know what comes first before moving on to the next item.
- You now have the ability to access Motion through both the NEW desktop application and the new mobile app.
*Features Updated in November 2023 (Covered in-depth in my latest review)
- Add tasks twice as fast - Making new tasks is easier now. Just type what you need to do (like book a flight by next Friday) and hit enter. Or use your voice and Siri to add tasks.
- The mobile app is faster and smoother. You can use all the project tools on your phone too.
- Drag and drop tasks, new ways to sort and filter, customize columns, use templates in Project Management dashboard
- You can connect your Apple calendar (coming in early December)
My Personal Experience With Motion
I've been using Motion for the past few months, and I must say I REGRET...
...not using it sooner!
The automatic scheduling and rescheduling features save me time, and seeing everything on just one calendar really helps boost my productivity.
Setting up different time boxes for work, evenings, mornings, and weekends takes a bit of effort, but once it's done, creating tasks at the right time becomes a breeze.
One thing I really like about Motion compared to other scheduling apps is that it allows me to create as many tasks as I want.
This flexibility is crucial for me because I found that the algorithmic scheduling in Reclaim.ai didn't always align with my preferences.
Motion also offers a Kanban board feature and the ability to display my teammates' calendars, even if they don't use Motion. This is possible through integration with Google workgroups, enabling me to overlay their schedules on top of mine.
Another great thing about Motion is that I can add recurring tasks right within the app itself, without needing to rely on any third-party apps.
If budget isn't a concern for you, I would definitely recommend giving Motion a try.
Or if you find the price of Motion too steep, you can also try some of its alternatives!
Pros and Cons
Motion offers 2 different pricing plans:
- Individual: $19/month (billed annually) or $34/month (billed monthly).
- Team: $12/user/month (billed annually) or $20/user/month (billed monthly).
You can also try Motion with a 7-day free trial:
With its automatic scheduling capabilities, Reclaim takes the stress out of finding the perfect time for meetings, tasks, and breaks. Although currently available as a web app, Reclaim is designed to be mobile-friendly, ensuring you can manage your schedule effortlessly on the go.
Reclaim is a scheduling automation app designed to revolutionize the way teams manage their time. With over 20,000 companies already benefiting from its features, Reclaim has quickly become the go-to choice for smarter team scheduling.
With Reclaim, you can say farewell to the never-ending juggling act of calendars and the tiresome search for the perfect time to schedule meetings, tasks, habits, and breaks.
This ai scheduler takes care of all the scheduling for you, AUTOMATICALLY.
It automatically identifies the best time slots for meetings, tasks, and routines in your Google Calendar.
You can finally kick back, relax, and let Reclaim handle everything.
No more stress, just smooth sailing!
Auto-schedule one-on-one meetings is one of Reclaim's features that I've found really helpful.
Here's why I say that:
- Reclaim checks your calendars and tells you the best time for your meetings. No more emails going back and forth to find a good time.
- Reclaim changes the meeting time automatically if there's a problem with the schedule. You don't have to worry about changes or vacations.
- Reclaim can change your usual meetings into Smart 1:1s with just one click. It's simple and saves you time.
- Use Reclaim's easy dashboard to manage all your Smart 1:1s. You can see what's coming up and adjust your preferences easily.
- Reclaim lets you add Zoom or Google Meet links to your Smart 1:1 invites. It makes it easy to connect online without any trouble.
- You can easily change the color of your time blocks depending on the type of task, whether it's a team meeting or solo work.
Whether you're in product, sales, HR, engineering, marketing, or finance, Reclaim is designed to meet the needs of any busy team.
It empowers your product team by defending essential "No-Meeting Days" and providing focused time for crucial tasks.
Reclaim also understands the importance of work-life balance. It actively promotes the well-being of your team by automatically scheduling breaks, limiting meeting hours, and synchronizing with your calendar to defend your personal time.
One thing to note is that, unlike Motion, Reclaim is currently only available in a web app version at the time of writing. However, if you want to manage it on the go, Reclaim was designed in a way that allows you to do so reasonably well on your mobile device.
Pros and Cons
Reclaim's pricing plans are much more affordable compared to Motion (You can read my Motion vs Reclaim comparison here). Additionally, I love that Reclaim allows you to use it for free forever, while Motion only offers a 7-day free trial.
But this is understandable since Motion offers more features.
Besides the free plan, Reclaim AI offers three different pricing options to cater to varying needs:
- Starter: $8/month ($10/month if billed monthly)
- Business: $12/month ($15/month if billed monthly)
- Enterprise: $18/month (monthly plan unavailable)
Start using Reclaim and let it take care of your task planning:
Best for ease of use
SkedPal is the ultimate time management tool that helps you get things done effortlessly! Just input your tasks, set deadlines, and SkedPal will create a schedule for you, syncing it with your calendar. Whether it's daily routines or long-term projects, SkedPal's got you covered. Plus, it works seamlessly with popular calendar apps.
SkedPal helps you manage your time better and get things done! You just need to tell it what you want to do, and SkedPal will create a schedule for you.
You can add tasks, set deadlines, and even make recurring tasks like lunch, exercise, and sleep.
The best part is, once you set up your tasks, SkedPal automatically schedules them in your calendar at the best times, based on your priorities and deadlines. No more worrying about fitting everything into your busy day!
Why I recommend SkedPal
If you have a lot of tasks to complete, SkedPal can handle them. You can even extend your schedule up to 60 days if you have a paid subscription.
But wait, life can be unpredictable, right? Sometimes things change, and you need to adjust your schedule.
No worries! SkedPal has your back. It has a cool "update schedule" button. If something comes up, or you need to reschedule, just click that button, and SkedPal will quickly rearrange everything for you.
SkedPal also helps you with routine tasks.
Do you have daily habits like exercise or lunchtime? You can set them as recurring tasks, and SkedPal will make sure they're always in your schedule.
Plus, you can add special events, like going to church on Sunday or attending a friend's birthday party.
You can even plan long-term projects using SkedPal.
Let's say you have a big research project for school that has many steps. You can break it down into smaller subtasks, and set deadlines for each part, and SkedPal will keep track of it all. It's like having a personal assistant just for your projects!
SkedPal also works with popular calendar apps like Google Calendar and Outlook. So your schedule is always synced and ready to go.
And the best part is, SkedPal is always improving! They're working on integrating AI chatbots to make scheduling even easier in the future.
So, if you want to become the master of your calendar and get things done without all the hassle, try out SkedPal. It's like having your very own time management wizard!
Related Article: Skedpal vs Motion Comparison
Pros And Cons
SkedPal's pricing plan is simple and straightforward:
- Monthly Plan: $14.95 per month
- Yearly Plan: $9.95 per month
Both plans come with a 14-day FREE trial with no credit card required, so you can test out all the amazing features without any commitment.
When you sign up for SkedPal, you'll get step-by-step tutorials to help you get started smoothly.
TimeHero uses AI-powered scheduling technology to prioritize tasks and make a schedule for you. It analyzes your tasks and decides which ones are most important and need to be done first. You can add tasks easily using natural language and organize them into projects. This AI task scheduler is also great for teamwork, as you can invite others to join and see what needs to be done.
TimeHero is the ultimate task management tool that utilizes cutting-edge AI technology to help you prioritize your to-do list.
With TimeHero, you no longer have to waste time figuring out which tasks are most important and need your immediate attention.
Instead, TimeHero does the heavy lifting for you by analyzing your tasks and creating a schedule that outlines which ones you should tackle first.
It's kind of like having a personal assistant who knows EXACTLY what you need to do and tells you which tasks are most important to tackle right away. So, you can focus on the top-priority tasks and get them done with ease.
Here's how it works:
- When you add tasks to TimeHero, it automatically analyzes them using its smart AI brain.
- It looks at things like how important a task is and how urgently it needs to be done.
- Based on this analysis, TimeHero cleverly prioritizes your tasks for you.
Why I Recommend TimeHero
The best part is that as things change throughout the day – new tasks come up, deadlines shift, or priorities shift – TimeHero adapts on the fly.
It updates your task priorities accordingly, so you're always on top of your game.
You can even use natural language to add tasks quickly. For example, you can say, "Write a weekly report for 30 minutes on July 28th" and TimeHero will add it to your plan. \
How COOL is that?
TimeHero helps you get organized too. You can put tasks into projects, like grouping them together based on what they're about.
And you can add important notes or files to keep everything in one place.
To stay on track with daily habits, you can also add recurring tasks to your schedule.
TimeHero also has" templates"that help you create new projects really fast, with all the right details and steps already planned out.
Oh, and let's not forget about teamwork! You can invite your friends or teammates to TimeHero too. They can see what they need to do and when it's due. No more guessing games!
TimeHero even has a smart report feature that show you how your team is doing and if any projects need some extra attention.
Pros and Cons
TimeHero is affordable – even with the premium plans, you only have to pay $22 and get access to all the features.
Here are three pricing plans that TimeHero offers:
- Basic: $4.60/month (annually) or $5/month
- Professional: $10/month (annually) or $12/month
- Premium: $22/month (annually) or $27/month
You can try TimeHero with a 7-day free trial, with no credit card required:
5. Trevor AI
Best for setting time blocks
Trevor AI is an intuitive time blocking app designed to bring control, clarity, and focus to your day. With Trevor, you can effortlessly schedule and manage your tasks as time blocks in your calendar, helping you prioritize and stay on track.
One of Trevor's key features is its ability to visually manage all the tasks competing for your time in one place, providing you with a clear overview of your day.
By focusing your attention on a single task during specific time blocks, Trevor helps minimize distractions and allows you to enter the flow state of deep work, where productivity and creativity thrive.
Trevor acts as your personal sidekick, providing:
- Scheduling suggestions
- Auto-assigning task durations
- Crafting action plans
- Reminding you of overdue tasks.
It syncs seamlessly with popular calendar and task management integrations such as Todoist, Google Tasks, Google Calendar, Outlook Calendar, and more.
Your tasks scheduled with Trevor are synchronized in real-time, ensuring that you're always up to date with your schedule.
- Easily schedule important tasks in your calendar by dragging and dropping.
- Manage all tasks competing for your time in one place, in real-time, for a clear day plan.
- Minimize distractions and enter deep work mode by focusing on a single task during specific time blocks.
- Automatically assigning task durations, providing suggestions, crafting action plans, and sending reminders for overdue tasks.
- Syncs with popular calendar tools like Google Calendar, Outlook Calendar, and Todoist for real-time two-way synchronization.
- Your data is securely stored in compliance with GDPR regulations, and you have full control over managing or deleting it.
- Available on mobile, tablet, and desktop devices
- Learns from your scheduling patterns to improve accuracy in task duration estimation, suggest available time, and provide action plans.
Pros and Cons
Here are the pricing details for Trevor AI:
- Free Plan: Unlimited time blocking for personal use, sync with one calendar account and one task list integration (or use Trevor's native calendar and tasks).
- Pro Plan: $3.99 per month or $29.99 per year. Includes personalized adaptation, sync with multiple calendar accounts and task list integrations, progress tracking, and additional features.
Flowsavvy is a smart AI calendar that automatically time-blocks your day based on the tasks and events you add.
With Flowsavvy, you just add your tasks, set due dates, and estimated durations, and it will generate the perfect schedule for your week.
Flowsavvy schedules everything for you automatically. But don't worry, you stay in control with customizable settings, so it schedules things exactly how you want.
One of my favorite parts is how easy Flowsavvy makes rescheduling. If plans change or you get behind, just click recalculate and it will reshuffle everything that's not completed yet.
It keeps unfinished tasks on your calendar until you actually complete them, so no more procrastination.
Flowsavvy also lets you check off parts of tasks directly in your calendar and track progress. No more confusion on what's done and what's left.
I love how it color codes tasks based on urgency so you can visualize your workload at a glance. Now, you'll never get caught off guard with a crazy week. You'll know exactly when things are due and how much free time you have.
Some other awesome features are:
- Manually scheduling specific tasks
- Creating repeating events
- Seeing your schedule weeks ahead
- Customizing your hours
- Organizing tasks in different calendars
- Dyncing across all your devices.
Pros And Cons
Flowsavvy's pricing seems really reasonable to me.
The free version gives you a ton of great features already like unlimited tasks and events, syncing with other calendars, auto-scheduling up to 2 weeks out, and apps for all devices. For a productivity app, that's a pretty generous free offering!
If you want more advanced features like seeing further into the future up to 8 weeks, unlimited calendar syncing, more scheduling profiles, and full task history, then the Pro version is only $7 a month. Or you can get it for $5 a month if you pay annually.
Scheduleify automatically creates the most productive schedule for you every morning based on your tasks, events, and reminders.
Scheduleify isn't just an automatic schedule maker, though. It can also be used as a day planner, task manager, calendar, reminder, and alarm app all in one.
So, it really optimizes your whole scheduling process.
The schedules are created using smart algorithms to find the best timings for your tasks to maximize your productivity.
But don't worry, you stay in control.
You can set up customizable rules for how you want your days scheduled, like when your day starts, sleep time, task priorities, and more.
One of the best parts of Scheduleify is how it keeps you organized. You can group tasks, events, and reminders into categories. This makes it so easy to stay on top of everything.
It also has great features to help you stay focused, like a distraction-free Focus Mode that only shows info for your current task.
You can also use the built-in statistics to measure your daily and weekly progress. It's awesome for motivation and achieving your goals.
The ongoing in-app widget is another neat feature. It shows your current task right on your home screen, so you never lose track of what you should be doing.
Other great highlights are:
- The smart alarm and reminder options
- automatic sleep and wake time adjustments
- daily motivational quotes
- easy cloud and device backup
Just one quick note is that Scheduleify is only available as a mobile app. You can download the app on the Play Store.
Pros and Cons
Good things about this app:
- You can make and control your schedule easily.
- You can set your own goals in the app.
- There are many different themes you can pick and use.
- The app has ads (those annoying things that pop up).
- If you want extra cool stuff, you have to buy the fancy version.
Best for free AI calendar app
Mayday is designed to help you organize, protect, and schedule your day in a way that's just right for you.
Here are some of the awesome things that Mayday can do:
- Ideal Time Suggestions: Mayday can suggest the best times for your meetings or tasks based on your preferences. This way, you can plan your day without the stress of figuring it all out yourself.
- Scheduling with Others: Mayday makes scheduling with other people a breeze. It takes into account everyone's schedules and suggests meeting times that work for everyone. No more back-and-forth emails to find a suitable time.
- Scheduling Links: These are like magic links that help you schedule meetings at ideal times. You can create space in your schedule or set boundaries, depending on your needs.
- Auto-Scheduled Tasks: Mayday can automatically schedule and manage your tasks, so you don't have to worry about finding time for them. It's like having a personal task manager.
- Protecting Your Time: Mayday keeps an eye on your calendar and can create time blocks to protect your schedule from being overwhelmed with meetings. You get to control your day better.
- Smart Tags: You can use these to keep your calendar organized. They help you categorize events and can even automate certain actions for different types of events. Neat, right?
- Widgets: Mayday has widgets for your devices (like iPhones and iPads) so you can see what's coming up in your schedule at a glance. You can even join upcoming meetings with just a click.
- FYI Events: If you don't need to be involved in an event but want to know about it, Mayday can visually minimize those events for you. It helps declutter your timeline.
- Menu Bar: Your next meeting is just a glance away. You can see when it's starting in the menu bar, and you can join with a single click. No more worrying about being late!
- Calendar Sync: Mayday can sync your events across different calendars to make sure your true availability is always considered. It's like keeping all your calendars in one place.
Mayday is available for free to try during its public beta, which is like a test phase before the full launch. You can download it from the App Store and give it a spin. The folks at Mayday want to hear what you think and make it even better.
Best AI scheduling assistants for small business
Best for small businesses needing a time keeping system
Clockwise is an AI-powered scheduling app that revolutionizes your team's calendars, creating more time in everyone's day.
Trusted by over 200,000 Google Calendar users and utilized by more than 15,000 organizations including Twitter, Uber, and Zoom, Clockwise optimizes schedules for enhanced productivity and work-life balance.
So, how does it work?
Clockwise understands your work preferences and optimizes schedules accordingly, creating the ideal day for maximum productivity.
- Block time for lunch
- Catch up on projects
- Securing thinking time on the calendar
- Adjusts flexible meetings, such as one-on-ones, to their most efficient times, eliminating conflicts.
Clockwise also creates blocks of uninterrupted Focus Time, allowing you to be present during collaborative work and focus during individual tasks.
Clockwise integrates with tools like Slack and Asana to minimize distractions during Focus Time, enabling you to find your flow and stay productive.
It even suggests the best meeting times with Clockwise Links, considering your availability and preserving Focus Time.
For managers, Clockwise provides real-time analytics to monitor team bandwidth and facilitate healthy boundaries, helping individuals achieve their goals faster.
- Maximize the gaps between meetings to make the most of your valuable time.
- Harmonize team schedules, finding optimal meeting times while creating more Focus Time for everyone.
- Customize which meetings can move, allowing Clockwise to optimize your productivity schedule.
- Meetings marked as flexible are moved to their best times once a day, ensuring a balanced schedule.
- Easily share availability and schedule meetings with Clockwise Links.
- Get a comprehensive overview of your calendar and tasks in one place.
- Gain insights into your team's availability and productivity with real-time analytics.
- Protect dedicated time for focused work by setting and preserving no-meeting days.
- Integrates with Slack and Asana
Pros And Cons
Besides the free plan, which is suitable for boosting productivity, Clockwise also offers three paid plans for businesses:
- Teams Plan: $6.75/month/user (billed annually) - Includes Free Plan features, plus meeting time optimization, Focus Time holds, Clockwise Links.
- Business Plan: $11.50/month/user (billed annually) - Includes Teams Plan features, plus meeting load measurement, advanced billing management, custom workshops.
- Enterprise Plan: Custom pricing - Includes Business Plan features, plus SCIM user provisioning, custom security configuration, preferred support and maintenance.
The pricing plans of Clockwise are quite affordable, though it doesn't have advanced features like project management, but if you only need an AI scheduler app for your employees to track their schedules and make the most of their working time, then Clockwise could be a suitable option.
Best AI calendars for scheduling meetings
10. Sidekick AI
Best with multiple scheduling options
Besides its smart scheduling capabilities, Sidekick AI has partnered with Sembly AI, an AI meeting assistant that helps you easily join meetings and stay organized with meeting notes during and after your meetings.
Now, let's talk about how Sidekick can help you schedule meetings in the most convenient way possible.
First, you have the freedom to choose from three main scheduling options:
- Scheduling Pages
- Forward to Schedule
- Sidekick Scheduling
If you opt for Forward to Schedule, you can simply forward an email to Sidekick, and it takes care of the rest. No more back-and-forth communication to find the right time.
And don't worry, Sidekick AI integrates seamlessly with your favorite tools, allowing you to schedule meetings with Microsoft Teams or sync your Google Calendars for effortless time finding.
But it doesn't stop there. Sidekick makes team scheduling a breeze with Team Pages. Imagine having clients who want to meet specific teams in your company.
With Team Pages, you can send them a link to schedule directly, saving everyone time and hassle.
You can also utilize the Sidekick Scheduling feature to have it find the best time for meetings with Sidekick users and send meeting requests to non-Sidekick users.
You can also monitor the meeting status, including confirmed attendees and those awaiting confirmation.
If you're concerned about branding, Sidekick AI offers the option to remove its branding from your scheduled meetings, although this feature comes with a cost.
But this feature is worth it!
Pros And Cons
Sidekick only offers 2 pricing plans:
- Hero Plan: Free, 1 Connected Source, 3 Scheduling Pages, Google/Outlook/Microsoft 365 Integration, Unlimited Scheduled Meetings, Google Meet/Zoom/Skype/Teams Integration, Unlimited Groups & Contacts, Add Your Own Logo.
- Superhero Plan: $5/month:
- Includes Hero Plan features
- Unlimited Sources & Calendars
- Remove Sidekick Branding
- Forward to Schedule Ai scheduling
- Meeting Stats
- Unlimited Scheduling Pages
- Team Pages for team scheduling.
Best AI virtual assistant
Clara is your trusted virtual employee, dedicated to efficient meeting scheduling.
By adding Clara to your emails, it can manage all the coordination for you, freeing you to focus on what matters. Just cc Clara, and she'll handle the scheduling while you prepare for the meeting.
Clara seamlessly manages your contacts, suggesting suitable meeting times and following up for a timely response. Once a time is confirmed, she sends invitations and adds the event to your calendar.
With Clara, you save time and money. She can
- Automates follow-ups
- Streamlining the process
- Eliminating the need for endless email threads.
Clara communicates naturally, providing a seamless experience. Available 24/7, she assists you and your clients globally.
Combining machine intelligence and human support, Clara adapts to your workflow.
- Add Clara to any email for hassle-free scheduling.
- Handles the scheduling while you focus on important tasks.
- Automatic follow-ups, Clara ensures every meeting is scheduled without the need for manual reminders.
- Communicate with Clara in natural language via email.
- Clara is available anytime, anywhere for assistance.
- Clara combines advanced technology with experienced Executive Assistants for a smooth scheduling experience.
Pros and Cons
CLARA offers three pricing tiers - Essential, Professional, and Executive - with increasing features and customization options as you move up the tiers.
- CLARA ESSENTIAL: $99/mo/user - Branded email signature, scheduling, 24/7 access, follow-ups, reminders, integrations, reporting, preferences, contacts, support.
- CLARA PROFESSIONAL: $199/mo/user - Non-branded email, conference room integration, codewords, customization call, all Essential features.
- CLARA EXECUTIVE: $399/mo/user - Customizable email signature, respond-only mode, dedicated account manager, all Professional features.
Best for personalized meeting scheduling
Scheduler.ai revolutionizes the way you schedule meetings with customers, colleagues, partners, or anyone, making it a seamless and efficient process. With this tool, you can schedule meetings in seconds, whether through email, Slack, or text, making scheduling easier than ever before.
Here's how Scheduler.ai works
- Add Scheduler to a message in your preferred communication platform
- Describe what you'd like to schedule, and Scheduler takes over, proposing the best time for your internal team
- External partners can respond with adjustments, and Scheduler will adapt accordingly.
- Scheduler handles all the logistics, sending invites and adding video conferencing details, saving you time and effort.
One of the key strengths of Scheduler.ai is its ability to streamline client collaboration based on your real-time availability or your team's availability. So that you can ensure that meetings are scheduled without any hassle or conflicts.
The lightning-fast speed of Scheduler.ai is impressive. It provides real-time availability suggestions, saving you time and effort in finding suitable meeting times.
Additionally, Scheduler interprets written commands, putting back-and-forth scheduling on autopilot.
It can propose specific times, and a range of options, or wait for external partners to suggest suitable times.
Timezone synchronization and automatic rescheduling further enhance the efficiency of the scheduling process.
Scheduler.ai also offers AI-generated calendar links, simplifying the scheduling experience even more.
With a simple command, Scheduler generates customized links based on your requested time frame, duration, and the group you include in the email. These AI-powered scheduling links are available 24/7, providing flexibility and convenience for all parties involved.
Personalization is a key feature of Scheduler.ai. You can set unlimited scheduling preferences based on your preferred words and phrases for scheduling, allowing Scheduler to adapt to your unique style and language.
This tool integrates with video conferencing tools, automatically adding video conferencing details to the meeting invites. This ensures that your meetings have a smooth transition from scheduling to the actual video conference, enhancing communication and collaboration.
Scheduler.ai's pricing seems very competitive for the value they provide.
The Co-Pilot plan at $20/month provides a great AI-based scheduling assistant for individuals.
For teams, the Auto-Pilot plan at $35/month offers advanced features like automated scheduling responses, CRM integrations, and more.
The Enterprise plan provides customized solutions for large organizations. Pricing not listed but likely well worth it for companies heavily reliant on scheduling.
Best for lead conversion
Kronologic automates meeting scheduling, freeing up your team to focus on important tasks.
While you're still struggling with calls and emails, Kronologic has already held your meeting, thanks to its powerful automation.
This AI scheduling tool goes beyond basic automation. It tailors messaging using proven templates and GenerativeAI, ensuring personalized and effective communication.
It also integrates with your tech stack, allowing effortless orchestration and negotiation of meeting times using AI.
The results driven by Kronologic are impressive:
- a 290% increase in lead-to-meeting conversion rates
- 800 meetings scheduled by 200 reps in just one week
- 44 meetings facilitated by a single rep in two weeks
- 38 meetings scheduled in a mere 48 hours.
This success speaks volumes about Kronologic's ability to deliver exceptional results in a short period.
But Kronologic doesn't stop there. It solves the problem of unanswered calls and emails.
It reduces the number of touches required to get a response, ensuring your messages reach the right people and cutting through the noise of traditional communication channels.
Kronologic integrates with your tech stack, triggering qualified leads and delivering meetings directly to your sales team. No more managing task lists; just focus on selling.
The AI negotiation feature handles back-and-forth scheduling, allowing sales reps to stay focused on closing deals. Kronologic eliminates worries about missed opportunities and rescheduling headaches, maximizing your team's selling potential.
In a nutshell, Kronologic is the ultimate solution for efficient lead conversion and scheduling. With its AI-powered automation, it drives exceptional results for your marketing, sales, hiring, and customer teams.
- Automated meeting scheduling that outpaces traditional calls and emails.
- Timely scheduling automation for teams and individuals.
- Personalized messaging using 4 years of proven templates and GenerativeAI.
- Seamless orchestration across your tech stack at scale with AI-powered time negotiation.
- Addressing the problem of unanswered calls and emails:
- Successful cross/upsell campaign scheduled 68 meetings out of 72 contacts in two weeks.
- Trigger qualified leads using your current tech stack.
- Meetings delivered directly to sales, not just task lists.
- AI negotiation feature frees up reps to focus on selling.
Pros and Cons
Overall, Kronologic provides an elegant and effective solution for booking meetings at scale, improving efficiency, and increasing sales appointments. While it excels with engaged leads and offers a personalized touch, it may require further development in handling cold leads and providing comprehensive analytics.
- Individual: $6/month for 1 user, including 1:1 sending, individual reporting, and email support.
- Small Team: $112/user per month for up to 5 users, with bulk sends, CRM connection, team reporting, and email support.
- Team: $1000/month for teams of 10, 20, 30, including bulk sends, CRM connection, team reporting, API access (add-on), full access to CSM team, tailored to user counts and sending volume requirements.
- Enterprise: Custom pricing based on user counts and sending volume, including advanced features like multiple CRM connections, advanced reporting, API access, and dedicated CSM.
Kronologic also offers a 2-week free trial for the individual plan so you can experience the efficiency of AI-powered scheduling without any financial commitment.
Best AI assistants for scheduling appointments
CalendarHero revolutionizes meeting scheduling for modern businesses, allowing you to schedule every meeting faster. You can think of CalendarHero as the closest alternative to Calendly on this list.
With smart scheduling software and a user-friendly interface, CalendarHero streamlines the scheduling process so you can focus on what matters most.
By automating remote meeting scheduling, CalendarHero eliminates the back-and-forth dance of finding the right time.
You just simply add your preferred video conferencing providers to your CalendarHero account and let the software handle the scheduling logistics.
With the attendee insights and meeting briefings, which include details from your ATS or CRM, your business can stay organized and informed to make the most out of every interaction.
This AI appointment scheduling software automates meeting tasks with powerful integrations with your existing tech stack, such as video conferencing and file search to streamline your workflow and maximizes productivity.
More than that, CalendarHero caters to the needs of recruiters by:
- providing all-in-one scheduling automation
- comprehensive ATS integrations
- valuable people insights
...to enhance the hiring experience and attract top candidates efficiently.
Similarly, sales teams can also benefit from this AI calendar assistant's smart meeting features, including one-click scheduling links, automated meeting briefings, seamless CRM integrations, and a streamlined meeting process.
These features empower sales professionals to capture leads effectively, close deals faster, and boost overall sales productivity.
- Automate remote meeting scheduling and skip the "when are you free?" part
- Integrates with popular video meeting providers like Zoom, Google Meet, Webex, Microsoft Teams Video, and GoToMeeting
- Attendee insights and meeting briefings with details from your ATS or CRM
- Automated scheduling for calls and group meetings, eliminating back-and-forth communication
- Powerful integrations with your tech stack, including video conferencing and file search automation
- Dedicated features and all-in-one scheduling automation for recruiters
- Smart meeting features for sales teams to effectively capture leads
Pros and Cons
- BASIC: Free forever
- PROFESSIONAL: $8 per month
- TEAM: $12 per user/per month
With a range of plans to choose from, including a free forever option, CalendarHero allows you to start for free and upgrade at any time. What's more, each plan comes with a 14-day free trial, giving you a taste of enhanced functionality.
With Schedule CC, you can streamline your scheduling process and generate more appointments from your website and emails, all while eliminating the hassle of back-and-forth emails.
One of the standout features of Schedule CC is its built-in video conferencing capability through 500Conference. This means you can connect with your clients and colleagues seamlessly, conducting high-definition audio and video calls right within the software.
To reduce no-shows, Schedule CC provides automated appointment reminders, allowing you to proactively cancel and reschedule appointments ahead of time. This not only improves your efficiency but also enhances customer satisfaction.
You can also conveniently accept payments from your clients with this tool before appointments, ensuring a smooth and professional experience.
When it comes to appointment scheduling, Schedule CC offers numerous advantages.
It scales your appointments using the online scheduler, email signature, and bots or embeds your calendar on your website, blog, and emails to speed up the scheduling process.
Not only does Schedule CC excel in appointment scheduling, but it also caters to event scheduling. Whether you're planning one-on-one sessions or group events, Schedule CC allows you to set event duration and invitee limits effortlessly by sharing the event link.
You can integrate the software with popular platforms including CRMs, Gmail, Stripe payments, and WordPress, among others.
- Online scheduler, email signature, and bots for scaling appointments
- Embeddable calendar on website, blog, and emails for quick scheduling
- HD audio, video calling, and built-in video conferencing with 500Conference
- Sync with Google, Outlook, and iCal calendars to stay up-to-date
- Automated appointment reminders to reduce no-shows
- Integration with AI chatbot, BotUp, for capturing leads faster
- Automatic scheduling after successful payment confirmation
- Share schedule links in Gmail using a powerful extension
- One-on-one and group event scheduling with customizable features
- Reports and client portal for tracking and managing appointments
- Custom fields and calendar management capabilities
Pros and Cons
When it comes to pricing, Calendar CC keeps things straightforward and budget-friendly.
Their comprehensive suite of 50 apps is available through monthly and yearly cloud plans, giving you access to all the tools you need for just $14.99 per month.
And the best part? There are no feature caps, so you can make the most of every app. Plus, they offer a generous 14-day free trial to help you explore their offerings risk-free.
If you're looking for even more support and advanced features, the Enterprise plan is a great choice. Priced at $74.95 per month, it comes with enhanced support, personalized onboarding, and additional security and compliance measures. They truly go the extra mile to ensure your satisfaction.
For those who crave complete control over their setup, Calendar CC offers a hosted plan (you can contact support for pricing). With this option, you can:
- Deploy 500apps on your own server
- Guaranteeing maximum security
16. Sign In Scheduling (formerly 10to8)
Best for appointment scheduling
Picture this scenario: You have an important appointment, such as a crucial meeting or a doctor's visit. Smooth and efficient scheduling is essential, right? Well, that's where Sign In Scheduling comes into play.
Sign In Scheduling is designed to facilitate appointments in the best possible way. It is highly beneficial for both large corporations and individuals working independently.
Rest assured that your appointments will not be forgotten when utilizing Sign In Scheduling. It sends reminders via email, text message, phone calls, reducing the chances of missed appointments and providing great peace of mind.
With Sign In Scheduling, you can effortlessly:
- schedule appointments
- set reminders
- access reports
...to gain valuable insights into your operations.
Not only does Sign In Scheduling benefit you, but it also enhances the experience for your customers. Sign In Scheduling can leverage AI to give your customers the ability to make appointments on their terms.
They can conveniently book appointments, make changes when necessary, and manage their scheduling independently. By granting them this power, you foster customer satisfaction and loyalty.
But wait, there's more!
Sign In Scheduling provides invaluable insights into your appointments. It gathers data to:
- Offer information on your busiest periods
- Popular services
- Tracks no-shows.
Armed with this knowledge, you can make informed decisions to continually improve your business.
- 5000+ integrations (native, Zapier, API)
- Efficient calendar management with sync options
- Customizable calendars for personalized booking
- Automated reminders that reduce no-shows by 90%
- An AI-powered platform empowering customers to make appointments on their terms
- Actionable insights for informed decisions
Pros And Cons
Sign In Scheduling offers 3 distinct plans to accommodate various needs and budgets: Starter, Pro, and Premium:
- Pro Plan: $7.20 per seat per month
- Premium Plan: $19.00 per seat per month
- Enterprise Plan: Fully customizable
Best AI assistants for scheduling social media posts
Best for automating your content marketing plan
CoSchedule is a tool that helps you manage your social media and marketing tasks easily. It's like a smart calendar for all your content and social media activities.
You can create, schedule, and publish posts, and it even suggests the best times to post. It works with various social media platforms, including LinkedIn.
CoSchedule also tracks when your followers are most active to boost engagement.
It has a user-friendly interface with drag-and-drop features, making it easy to use. You can see your marketing plan for the month at a glance and get detailed feedback on how your posts are performing.
CoSchedule also has the AI-powered Social Calendar feature that can help you with social media in these cool ways:
- See Everything Easily: It helps you plan your social posts smartly with AI's help.
- Instant Social Posts: AI suggests the best times to post and even helps write great social messages.
- Perfect Posting: You can automate your social posts posting schedule using AI with features like ReQueue.
- Analyze Easily: AI-driven Social Analytics makes it simple to understand how your social media is doing.
Why I Recommend CoSchedule
First off, the calendar is a game-changer. You can schedule posts on lots of different social media platforms, like Instagram, Twitter, Facebook, and even LinkedIn. Not all scheduling tools connect to LinkedIn, but CoSchedule does.
Plus, it's smart - it figures out when your followers are most active, so you can post at the perfect time for them.
Now, setting it up might take a bit of time because you need to connect your social media accounts, but it's totally worth it.
Once you're in, it's super easy to use. You can just drag and drop your posts onto the calendar. No more setting up each post separately – it's a time-saver!
You can see how your followers react to your posts, and that's crucial for growing your business. CoSchedule makes it simple to see all this info right in one place.
You can also see your whole week and month at a glance. It's kind of like having your marketing plan laid out in front of you, so you can see the big picture and all the little details. And for me, that's a big help.
Now, here's the cool part - CoSchedule keeps getting better! They have a"AI social assistant" that can write social media messages for you.
You can even chat with it to make your messages perfect! Plus, it knows all the best practices for different social networks, like Facebook, Twitter, and Instagram. So, you'll always get lots of likes and comments!
And if you're into Instagram, CoSchedule lets you post up to 10 photos at once.
So, if you want to keep your marketing super organized, save time, and have some cool tools at your fingertips, I totally recommend giving CoSchedule a try. Plus, it's free to start, so why not give it a go?
Now, I'll be honest, it's FREE FOREVER, but if you're serious about your business, it's worth the investment.
CoSchedule has 4 different plans like the following:
- Free Calendar: $0, Free Forever, Up to 1 user, Connect 2 Social Profiles.
- Social Calendar: $19 USD/User/Month (Billed Annually), Up to 3 users, Connect 5 Social Profiles, Unlimited Social Media Publishing.
- Content Calendar: Contact Sales for pricing, Up to 5 users, Connect 10 Social Profiles, Advanced Features.
- Marketing Suite: Contact Sales for pricing, Custom User and Social Profile Limits, Advanced Marketing Tools.
Ocoya makes it super easy to manage your content marketing across all your favorite social channels.
One of the best parts is the built-in template library with over 10,000 customizable designs.
It has a drag and drop editor so you can quickly create eye-catching graphics and videos for your posts. No more struggling to make things look professional!
Ocoya also has an AI copywriter to help you come up with engaging captions and relevant hashtags. Just describe your post idea and it will generate text tailored for each platform.
You can also use it to create copy for ads, newsletters, websites - pretty much any marketing content you need. The AI can write in 26 languages.
And with Ocoya you can schedule posts to all your accounts at once. It has a calendar view to organize and preview your content. You'll be able to plan campaigns in advance and track performance with built-in analytics.
The interface is really intuitive too. You'll be able to post like a pro in no time. So why not give Ocoya a try and make social media fun again?
Pros and Cons
Overall very affordable and tiered well for needs of individuals vs teams vs enterprises. Easy to upgrade as you grow.
- Bronze plan at $15/month seems great for individuals starting out. Provides key features.
- Silver plan at $39/month offers more profiles, team members, and AI credits for growing teams. Good value.
- Gold plan at $79/month scales up for larger businesses with more access and features.
- Diamond plan at $159/month is for big organizations needing unlimited profiles, members, etc. Maximum capabilities.
Best AI assistant for employee scheduling
Celayix is an employee scheduling software that takes all the headaches out of managing shifts.
With Celayix, you can schedule thousands of shifts for your staff in just minutes.
It's super fast and easy. You can set up shift templates, bulk assign shifts, and use smart features like auto-fill scheduling.
One of my favorite parts is how it simplifies communication.
Employees can use the mobile app to:
- Manage their own schedules
- Pick up open shifts
- Request time off
- Get reminders about upcoming work
It's so much better than playing phone tag!
Celayix also helps you manage your workforce and control labor costs. You get tons of useful data like attendance tracking, overtime alerts, and shift trends.
And the AI-powered recommendations help assign the right employees at the right times.
Plus it gives 24/7 schedule access for the whole team so employees can check schedules from anywhere, on any device. That flexibility is huge for remote teams.
Plus it integrates with other workplace apps you already use like time clocks, training software, and reporting tools. No need to juggle multiple systems.
With powerful features like self-scheduling, shift bidding, and schedule sharing, Celayix gives employees more autonomy while saving managers tons of time.
Pros and Cons
What is an AI Scheduling Assistant?
An AI scheduling assistant is a tool that uses artificial intelligence to automate and optimize scheduling tasks. It helps individuals and teams to manage their time more efficiently by saving time and reducing scheduling conflicts.
AI scheduling assistants work by analyzing your calendar and providing recommendations on the best time to schedule your appointments, meetings, and events.
They can also send reminders, reschedule events, and manage cancellations.
With an AI scheduling assistant, you can avoid the back-and-forth email exchange that often occurs when scheduling appointments.
One of the benefits of using an AI scheduling software is that it can integrate with your existing calendar, email, and other productivity tools. This means that you don't have to switch between different tools to manage your schedule. Instead, you can rely on one tool that can handle all your scheduling needs.
What are the benefits of using AI for scheduling
AI-powered scheduling tools offer a wide range of advantages over traditional manual scheduling methods. The main benefits of using an AI scheduling assistant include:
Saves time and reducing scheduling effort
Let's be honest - scheduling everything in our busy lives can be a total pain. Between jam-packed work calendars, getting the kids to soccer practice, and actually seeing friends once in a while, our schedules fill up fast.
Before you know it, you're wasting hours playing scheduling tetris and feel like you need a degree in logistics! But don't stress - AI scheduling assistants are here to take over the tedious scheduling work so you don't have to.
These nifty ai scheduling tools get to know your personal availability, must-do's, and preferences. Then, like magic, they provide you with schedule suggestions that seamlessly fit your life.
No more scheduling headaches or wasted effort! AI power handles the heavy lifting so you can get back those hours and focus on the important stuff.
Adapts to Changing Needs:
With our busy lives, plans are always subject to change. Our careful scheduling easily gets thrown for a loop when new priorities pop up.
Before AI assistants, schedule changes triggered a scramble to manually rearrange calendars and coordinate updates. Talk about a headache!
Now, a clever AI calendar assistant effortlessly adapts your schedule on the fly. When new events get added or existing plans change, the AI scheduler gets to work reshuffling and optimizing your calendar.
It automatically accounts for any updates or cancellations by shifting bookings around to accommodate. The AI even considers your changing schedule preferences over time. No more scrambling to manually redo schedules from scratch!
Provides Data-Driven Scheduling Insights
Traditionally, scheduling relied on human judgment, but AI-powered systems now provide data-driven insights for smarter decisions.
I used to schedule meetings and events without giving much thought to the timing.
But after reviewing the insightful data from my smart calendar app, I realized some slots consistently didn't work well. Turns out
Tuesday afternoons were a bottleneck in my schedule - I'd inevitably double-book myself!
By surfacing this pattern, my intelligent calendar helped me make smarter scheduling choices going forward.
Now I avoid the Tuesday afternoon slot when possible.
Enables Consistent and Unbiased Scheduling
See, sometimes when you plan their schedules, you can make mistakes or show preferences without meaning to. But AI scheduling assistants are designed to be super fair.
They treat all your appointments and tasks equally, no matter what they are. So, you get a balanced schedule that makes sense.
Scales to Large Scheduling Tasks
AI scheduling assistants are like superheroes when it comes to handling big scheduling tasks.
Imagine having to plan lots of events with many places to be and lots of people involved. It can get really tricky for us humans.
But AI tools are up for the challenge! They're efficient at managing all these complex details, making sure everything fits just right.
So, whether you have a ton of meetings, events, or appointments to juggle, these AI assistants have got your back. They make the tough stuff look easy and keep your schedule running smoothly.
Allows Remote Access and Modification: Web and mobile access enables convenient remote oversight and updates of schedules. Users can view and modify schedules from anywhere.
What to Look For in an AI Scheduling Assistant?
When looking for an AI scheduling assistant, it's important to consider various factors to ensure that it meets your specific needs and integrates seamlessly into your workflow. Here are some key aspects to look for:
Compatibility and Integration
It's important to make sure that the AI scheduling assistant can integrate with your existing calendar and productivity tools, such as Google Calendar, Microsoft Outlook, or other scheduling apps you use.
Ease of Use
Think of it like your favorite smartphone app; the AI should be easy to understand and use without needing a complicated manual. You shouldn't feel like you're solving a puzzle when you interact with it.
Natural Language Understanding
Look for a tool that can understand and process natural language commands and requests. This makes communication with the assistant MUCH smoother and more efficient.
You want it to understand what you're saying without any tech jargon. For example, if you tell it, "Schedule a meeting with John next Tuesday at 3 PM," it should know exactly what you mean and set up the meeting for you.
Automation and Scheduling Skills
It should be able to do things automatically, like finding free time in your calendar, sending out meeting invites, and even handling changes to your schedule.
If you work with others, your AI scheduling assistant should be like a teamwork expert. It should be able to help you schedule group meetings and coordinate with your team members. This way, everyone can find a suitable time to meet.
Privacy and Security
Your AI scheduling assistant must be able to keep your personal information, like your schedule, safe and private. It should use strong security measures, like encryption, to make sure your data doesn't end up in the wrong hands.
It should work on your computer, your phone, and your tablet. This way, you can access it no matter where you are or what device you're using.
Customization and Flexibility
Your AI should be like a helpful alarm clock. It should remind you about important meetings and appointments so you never miss them. You can think of it as your personal assistant tapping you on the shoulder to say, "Don't forget your meeting in 30 minutes!"
Analytics and Reporting
Some AI scheduling assistants offer analytics and reporting features, which can give you insights into how you spend your time, helping you make better decisions.
For example, it might show you that you spend too much time in meetings on certain days, so you can plan your schedule more efficiently.
Customer Support and Updates
Ensure that the provider offers good customer support and regularly updates the AI assistant to improve its functionality and security.
Cost and Pricing Structure
Understand the pricing structure, whether it's a subscription model or pay-per-use. Consider the cost in relation to the features and value it provides
Frequently Asked Questions
Motion and Reclaim are both scheduling apps with their own unique features. However, Motion offers a more comprehensive set of features, including AI-driven scheduling, project management, task organization, and integration with various productivity tools. Reclaim, on the other hand, focuses on automating scheduling for meetings, tasks, and breaks. The choice between the two would depend on your specific needs and preferences for scheduling and task management.
AI is used in planning and scheduling by analyzing data, patterns, and constraints to automate the process of finding optimal schedules. It can consider factors like availability, priority, and dependencies to efficiently allocate resources and time slots.
The best AI scheduling assistant not only automates scheduling but also adapts to your unique preferences.
It seamlessly integrates with your existing calendar solutions and utilizes natural language processing for intuitive communication.
These features greatly enhance time management capabilities.
Ultimately, the decision to use an AI scheduling assistant depends on personal choice and specific needs.
However, I confidently recommend these transformative AI tools for professionals seeking to manage their time efficiently and boost productivity.