7+ Best AI Task Manager Tools To Boost Your Efficiency (2024)

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Struggling with endless to-do lists? You're not alone. Managing tasks can be a real headache.

But imagine having an AI tool that not only organizes your tasks but also predicts and automates them.

That's where AI task management tools come in.

I'm here to show you the 5 best AI task manager apps. These apps use smart technology to take the stress out of your daily planning.

With the AI market in project management expected to grow by 17.3% from 2023 to 2028 [1], these tools are more than just a trend—they're the future of efficient work. 

In this article, we'll explore how these apps can transform your productivity game. Let's get started!

What is the best AI task manager app?

Here are the 8 best AI powered task management apps:

1. Motion

What is Motion?

Motion is an AI scheduling assistant that's useful for sorting out and scheduling your daily tasks.

You can link it with your email and calendar, and it'll automatically update with any new task, appointments or meetings you have.

One of Motion's standout features is its AI. This smart tool rearranges your tasks based on your day, helping you stay on track.

Why I Recommend Motion

One thing that struck me right off the bat was its design - sleek, fast, and user-friendly on both desktop and mobile.

For me, a good app needs to be efficient and easy to navigate, and Motion ticks all these boxes.

What sets Motion apart is its AI functionality.

You input tasks with details like priority and deadlines, and the AI smartly schedules everything. If something urgent pops up, Motion adapts and reshuffles tasks accordingly.

This feature alone has been a real life-saver, saving me from so many scheduling headaches and stress.

Originally just for scheduling, Motion (Review here) has grown to include full task and project management. This can really help you handle multiple projects easily.

You can breake down large projects into smaller tasks and subtasks. Motion’s AI then automatically schedules each task for you, making project management a breeze.

You can assign tasks to your team members too.

Plus, if you’re into the Kanban system like in Trello, you’ll appreciate Motion’s version. It offers the flexibility of drag-and-drop to rearrange tasks and schedules easily when priorities shift.

Pricing

Although Motion is a bit pricey (at $34/month or $19/month when billed yearly), the value it offers makes it a worthwhile investment, especially for team collaborations.

Plus, features like the Focus Banner can keep you concentrated on the task at hand, boosting your productivity.

2. Sunsama

What is Sunsama?

Sunsama is a planner app that helps you manage your daily tasks and meetings. It's designed to make your day-to-day work smoother and more organized.

With Sunsama, you can easily see what you need to do each day, set priorities, and keep track of your progress.

It's especially useful for people who want to balance their work and personal life.

The app integrates with other tools like Trello, Gmail, and Slack, making it a central spot for all your planning needs.

Why I Recommend Sunsama

 What Sunsama can do for your task management:

• Organized Planning: Sunsama excels in daily planning and task management. It offers a clear view of your day, helping to balance work and personal tasks effectively.
• Integration with Tools: It integrates seamlessly with platforms like Trello, Gmail, and Slack, creating a unified space for all your tasks.
• User-friendly Design: Its minimalist design simplifies task tracking and time management.
• Weekly Review: The app encourages reflecting on your week, aiding in better planning and progress tracking.
• Focus Mode: A unique feature that allows concentrated work on single tasks, minimizing distractions.

Sunsama stands out as a versatile tool, especially for its AI-driven task recommendations.

When you add a task, it can suggest how much time it might take and where it fits best in your work categories.

If you don't change these suggestions, they'll be saved automatically. This can save time since you won't have to fill in these details yourself.

The AI makes these guesses based on your past tasks, so the more you use it, the better the suggestions get.

Sunsama's goal with AI is to handle the small stuff, so you can focus on bigger, creative tasks.

Pricing

Sunsama offers a 14-day free trial, but with my exclusive link below, you can get 30 days. After this, the paid plan starts at $16/month.

3. Notion AI

What is Notion AI?

Notion AI is a new tool that's been integrated into the Notion workspace. It's designed to help you with a variety of tasks, from writing to brainstorming.

Why I Recommend Notion AI

When it comes to task management solutions, I've always been on the lookout for tools that can simplify the process without adding complexity.

That's where Notion AI has truly made its mark.

What Notion AI can do for your everyday tasks:

• Streamline your workflow: Notion AI integrates seamlessly into your Notion workspace, enhancing efficiency.
• Live more productively: Notion AI transforms meeting notes into actionable tasks, saving you time and effort.
• Get answers fast: The Q&A feature acts like a search engine across all your documents, providing answers in seconds.
• Enhance creativity: Direct in-app support for writing and brainstorming keeps your focus sharp and your ideas flowing.
• Simplify data analysis: Autofill feature turns complex data into actionable insights, streamlining your decision-making process.

 And with a suite of pre-built templates for diverse use cases such as recruiting outreach, meeting summaries, weekly meal planning, and video script writing, you can build just about anything.

Everyone in the digital productivity space is talking about Notion AI as the top tool for enhancing personal and professional organization.

It stands out as the MOST INNOVATIVE AND VERSATILE tool in its category.

With Notion AI, you can sort out your daily tasks, work on projects, and get better at writing. 

If you need to come up with ideas, write blog posts, or make cool social media posts, Notion AI also got your back.

It's really good for students and professionals who want to be more creative and get more done.

It's not just for writing, though. You can use it to study better, make summaries of hard topics, and even translate text without leaving the app.

Notion Pricing: It’s Not Expensive, At All!

Now, you can get all these awesome features for just $10 a month. It's a great deal because it helps you write better, learn more, and stay organized.

If you're on a Plus or Business plan, adding AI costs an extra $8 per month, per member, billed yearly.

So, for just $10 a month, you can get this amazing tool that makes organizing and creative work a lot easier.

Check out Notion AI to see how it can help you do more and be more creative.

4. Taskade

What is Taskade?

Taskade is an all-in-one AI productivity tool for task management and team collaboration. It combines AI-powered productivity features with easy-to-use interfaces for creating to-do lists, project sprints, and dynamic workflows.

It offers real-time chat, video conferencing, and customizable templates, ideal for personal and professional use.

With cross-platform support, Taskade makes sure seamless synchronization across devices.

Why I Recommend Taskade

First off, Taskade works on almost all devices, including Linux, and even has browser extensions. This means you can access your tasks from anywhere, making your life a lot easier.

The cool thing about Taskade is its flexibility.

It’s great for all sorts of things – from personal to-do lists to managing big team projects.

You get different views like:

• Lists
• Boards
• Calendars
• Mind maps

...even in the free version. This variety lets you organize your work just the way you like it.

For team work, Taskade's got you covered with video chat, messaging, and screen sharing. These features, especially in the paid plans, make working together online super easy.

Taskade uses AI to help you break down big tasks into smaller ones. This can make planning and doing your projects much simpler.

Plus, the AI can help create mind maps, which is great for brainstorming and organizing your ideas.

Taskade also has an AI chat feature that can give you smart tips on managing your to-do list.

Pricing

Pricing is always a crucial factor, and Taskade is really affordable, especially for teams.

Taskade starts at $4 for personal plan and $19 for business plan.

It's a great deal compared to other similar tools out there.

5. BeforeSunset AI

What is BeforeSunset AI?

BeforeSunset AI is your personal AI assistant that helps plan your day. It's super easy to use; just make a list of tasks, set the time for each, and hit "Plan my day" to get organized fast.

It works great for everyone, whether you're studying or working with a team. Plus, it helps you focus by minimizing distractions and keeping everything organized in one place.

You can even plan your whole week in advance to avoid Monday stress. And if you're working with others, BeforeSunset AI keeps everyone in sync.

Why I Recommend BeforeSunset AI

Here's why I wholeheartedly recommend giving BeforeSunset AI a try.

Effortless Scheduling with a Click

BeforeSunset AI takes the hassle out of organizing your day. With just one click, it transforms your to-do list into a structured schedule, neatly arranged into calendar time blocks.

This feature alone can save you precious time that you'd otherwise spend planning, allowing you to focus on actually getting work done.

Team Synchronization

Collaboration is key in any team, and BeforeSunset AI understands that.

It offers two-way synchronization with your calendar to ensure that you never double-book yourself and miss important meetings or deadlines. 

Plus, the Team Feed feature keeps you updated on what your colleagues are working on, fostering a sense of community and support without the need for constant meetings or interruptions.

Personalized Task Management

BeforeSunset AI allows you to assign priorities, durations, and categories to tasks, tailoring your daily planning to your personal workflow.

This level of customization ensures that your schedule reflects your priorities and helps you stay focused on what matters most.

Forward-Looking Weekly Planning

Not only does BeforeSunset AI help you conquer today's tasks, but it also empowers you to plan out your entire week.

By scheduling time blocks for upcoming tasks, you can maintain a proactive approach to your workload, ensuring that you're always one step ahead.

Analytics for Insightful Productivity

You'll love the daily and weekly analytics that BeforeSunset AI provides. These insights can help you understand team-wide productivity trends and identify areas for improvement.

Individual team members can also track their performance, which is great for personal development and accountability.

Gamification for Motivation 

BeforeSunset AI gamifies productivity with badges and achievements, making it fun to stay on top of tasks and encouraging everyone to bring their best to the table.
Pricing

Right now, there's a special offer on Appsumo where you can get a lifetime deal for just $49. Try it for free and join over 25,000 users who are already planning their days better with BeforeSunset AI.

6. TimeHero

What is TimeHero?

TimeHero helps you plan and manage work.

It schedules and automates tasks, projects, and events all in one place. Unlike other task apps, TimeHero automatically plans when to work on tasks based on your availability and adjusts plans if things change.

It offers quick task entry, adaptive planning, and real-time progress tracking features.

TimeHero is designed for individuals, teams, and clients to stay organized, reduce the need for updated meetings, and ensure deadlines are met.

It's a comprehensive tool for efficient work management.

Why I Recommend TimeHero

One of the coolest features of TimeHero is its ability to adapt in real-time.

When your day is packed with tasks, and suddenly a new task pops up, or a deadline gets moved. With TimeHero, there's no need to panic.

It automatically updates your task priorities, keeping you on top of your game without you having to manually reorder your to-do list.

But here's the real kicker – TimeHero uses natural language for task entries. You can simply say, "Write a weekly report for 30 minutes on July 28th,"

TimeHero understands and schedules it for you. This natural language feature makes adding tasks quick, easy, and almost conversational.

Organizing tasks in TimeHero is a breeze. You can group tasks into projects, making it easier to manage and track different aspects of your work or life.

Plus, you can attach important notes or files to each task, ensuring all your necessary information is in one place.

For those daily habits or routine tasks, TimeHero allows you to set up recurring tasks. This means you won't forget those important, repetitive tasks that can sometimes slip through the cracks.

And if you're starting a new project, TimeHero's templates help you quickly set up a project with all the necessary steps and details already mapped out.

Pricing

After a 7-day free trial, you can start using TimeHero for $4.6 per month.

7. Todoist

What is Todoist?

Todoist is a well-known task management app that's been around for a long time. It's super popular and really good at what it does.

In simple terms, Todoist helps you manage your tasks and stay organized.

Todoist now features its own AI assistant to enhance your productivity even further.

Why I Recommend Todoist

No matter who you are – whether you're someone who's super busy at work or just someone trying to keep track of daily chores – Todoist works for everyone.

It's super adaptable, which means it can fit into your life however you need it to.

Here's what's cool about Todoist: it lets you create projects or lists where you can keep all your tasks. You can see these in different views, like a board or a list, which helps you plan and organize things your way.

The AI Assistant in Todoist can help you with several tasks to improve your productivity:

1. Breaking Down Large Tasks: It can take a big task and suggest smaller, more manageable steps to help you complete it.
2. Providing Completion Tips: The AI Assistant can give you advice on the next actionable steps to take to finish a complex task.
3. Making Tasks Actionable: It can rephrase your tasks to make them clearer and more direct, which can help you start working on them more easily.
4. Creating Sub-Tasks: For complex tasks that require multiple steps, the AI Assistant can generate a list of sub-tasks to ensure you cover all necessary parts of the task.

If you go for the pro version, you get even more features, like turning tasks into habits and planning your week with an 'upcoming' feature.

There's also this neat thing called 'Karma' in Todoist. It's a fun way to see how productive you are by earning points for completing tasks.

Pricing

8. Tability

What is Tability?

Tability helps teams keep track of their goals and progress. It's designed to be simple and straightforward.

With Tability, you can set clear objectives, plan what to do next, and see how your team is doing.

It's useful for staying focused on important tasks and ensures that everyone knows what they're working towards.

This tool is great for any team that wants to stay on track and achieve their goals together.

Why I Recommend Tability

I recommend Tability for team task management because it effectively links your daily tasks with your bigger goals. 

It helps you prioritize what's important, keeping your objectives in mind.

The tool reduces the need to switch between different apps by bringing everything into one place. 

Plus, it offers helpful views like Kanban and timelines to plan your tasks by priority.

The integration with project management apps like:

• Jira
• ClickUp
• Asana

...is a big plus.

And, their goal-setting AI generates tasks that align with your objectives. It's a great tool for staying focused and aligned with your team's goals.

Pricing

You can try Tability for free.

Tability's pricing starts at $4 per seat/month for basic features

What is an AI-powered task manager?

An AI-powered task manager uses artificial intelligence to help you manage your tasks more effectively.

These apps can automate routine tasks, learning from your behavior to organize your schedule better.

With machine learning, they adapt over time, understanding how you work and suggesting efficient ways to complete tasks.

This makes AI-powered task management apps a smart choice for those looking to streamline their daily workload.

What task can AI automate?

AI can automate a variety of tasks, especially those that are repetitive or require sorting through a lot of information.

For example, AI can help sort emails, set reminders based on your calendar, and even suggest replies to messages.

It's also great at organizing data, like grouping similar files or tracking expenses.

In customer service, AI can answer common questions, leaving more complex issues to humans. Overall, AI takes on tasks that can be time-consuming, allowing you to focus on more important work.

Final Thoughts

So, there you have it! AI task manager apps are the new way to tackle your to-do list. They're smart, they save time, and they make life a bit easier.

If you're thinking about giving one of these AI tools a try, why not check out Taskade? It's simple to use and really helps in getting your tasks in order. 

Give Taskade a go and see how it can change the way you work and plan your day. Who knows, it might just be the thing you need to get everything done with less stress!