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Welcome to my Motion Vs Reclaim comparison!
I've been using these cool AI tools for the past few months, and they have truly impressed me. These tools have been instrumental in helping me schedule and organize my once-chaotic work schedule.
In this review, I'll explain how each one helped me with scheduling and organizing my used-to-be messy work schedule.
I'll be honest, an AI scheduling assistant can help you a lot in organizing your daily life, but if you choose the wrong tool, it would actually take away more precious time from you rather than help.
So it's important to choose the RIGHT. TOOL that suits your needs.
- A breakdown of each AI productivity app and its features
- Which type of individuals needs Motion and which would be better off with Reclaim.ai
- How to tell if you need Motion or Reclaim
- A detailed comparison of the two tools, including their pros and cons
- How does Reclaim's pricing compare with that of Motion
This is going to be a SUPER exciting and informative review that will give you a clear understanding of the features and benefits of Motion and Reclaim.
Motion Vs Reclaim Overview
Who should use UseMotion
Small businesses, small teams
Task planning automation
Starts at $12/month (annually)
Here’s a Breakdown of My Motion Vs Reclaim Guide:
- Who Needs Which Tool?
- Pros and Cons
- A Breakdown of Motion Vs Reclaim
Reclaim.ai Vs Motion? Which Tool Do I Need?
You know, it's actually quite a tough question because either Reclaim or Motion can significantly improve your scheduling and productivity.
The right choice depends on your specific needs and preferences.
Do you need just a tool that focuses on smart scheduling and tracking habits OR do you want something that does A LOT MORE than that?
Yes, the winner of the Motion vs Reclaim battle really comes down to this question.
If you just need help with automating your day planning, meeting schedules, and habit tracking, Reclaim is an excellent choice. It offers a free forever plan and features a user-friendly interface that any beginner can learn how to use in minutes.
On the other hand, if you're seeking more advanced time-blocking software with robust features like project management and booking page templates for team collaboration, and you're willing to make a slightly higher investment, Motion might be the better option.
Get Motion if...
- You want robust project management features for team collaboration.
- You need booking page templates.
- You're willing to invest more for additional functionality.
Get Reclaim.ai if...
- You primarily need smart scheduling and habit tracking.
- You prefer a user-friendly interface and easy-to-use tool.
- You want a free forever plan option.
Motion Pros and Cons
Reclaim Pros and Cons
What is Motion?
Motion is an AI calendar app that can make a big difference in how you manage your time.
This app helps you can keep track of all your tasks and projects, schedule meetings, and even combine your personal and work calendars in one place.
One of the best things about Motion is that it automatically your day for you. No more wondering what to do next or getting overwhelmed with a long to-do list.
Motion figures out the best way to manage your tasks based on their priority, deadlines, and availability.
The app also has some other cool features, like project management and a meeting scheduler (which I will go really in-depth below).
You can organize your tasks into projects to keep everything structured and easily schedule meetings with clients or colleagues.
Now, I have to be honest with you: Motion is NOT the cheapest app out there!
It can be a bit pricey, especially if you choose the monthly payment option.
But if you're serious about
Overall, Motion is a great tool for staying organized, managing your time, and getting things done. Give it a try and see how it can transform your productivity!
You can read my detailed Motion App review here!
Motion Key Features Break Down
Motion is one of the best AI time management apps on the market.
But to keep it simple, let's talk about the most important benefits it brings to the table it can do in this explanation.
Let's DO it!
Automatically schedule tasks - Bon voyage to the days of manual planning
Once you begin adding tasks into Motion, the automated task management feature works its enchantment behind the scenes. It takes into account crucial factors such as priority, deadlines, availability, and abracadabra!
Your tasks are intelligently arranged within your calendar, eliminating the need to hire a personal assistant and shell out a hefty paycheck.
Thanks to Motion's AI capabilities, here's a glimpse of the automated schedule it designed for me after inputting all my tasks:
When adding a new task in the Motion app, you have the freedom to specify whether it's...
- a high-priority assignment that demands immediate attention
- a strict deadline that must not be missed
- or a flexible deadline that allows for some leeway.
Customization is at your fingertips as well. Whether you're a night owl, an early bird, or adhere to specific work hours, Motion adjusts the tasks to fit your preferred time slots.
And fret not if you're juggling multiple projects – Motion allows you to organize tasks into separate projects, ensuring clarity and efficiency. And that's when the project management feature comes into play!
2. Project Management - Say hello to your virtual project manager!
The project management feature makes organization a breeze. You can easily group tasks into projects, keeping things structured and tidy.
Let's a look at the project management dashboard:
Motion goes the extra mile by including a unique backlog feature for each project, a rarity among other apps.
This means that if you have backlogged tasks associated with a particular project, you can effortlessly handle them within the confines of Motion.
And if you love the Kanban view in Trello, you'll love Motion's version too!
In Motion's Kanban view, you can drag and drop tasks, and categorize your projects based on their due dates.
Another handy feature is recurring tasks. You can set the frequency based on specific days and times, perfect for establishing habits or managing regular activities. Motion even provides suggestions like "doing emails" or "exercise" to get you started.
When it comes to organization, you can quickly jot down notes and link them to projects. While not overly detailed, it helps capture important information and keeps everything organized.
3. Appointment Scheduling - Say Goodbye to Back-and-Forth Emailing
Check out Motion's meeting scheduling feature if you're constantly juggling multiple virtual meetings.
With this handy tool, you can create booking pages similar to Calendly, but with a simpler interface.
And any time slot you book will seamlessly sync with your Motion calendar.
Now, let's tackle the ultimate challenge: finding a mutually convenient meeting time. We've all been there, especially when dealing with different time zones.
But fear not!
Motion has a secret weapon: the template maker. It's a lifesaver in these situations.
You can create templates with your available time frames, making it a breeze to schedule meetings with clients or colleagues across different time zones.
But wait, there's more!
Motion's meeting assistant feature is here to make your life even easier.
Simply select the times when you're available to host a meeting, and with a magical keyboard shortcut (alt/option + command), presto!
You'll have a pre-filled message with available time options and a convenient booking page link.
No more endless email threads trying to coordinate schedules. Saving time means boosting productivity!
With Motion, you don't have to worry about using different project management tools separately. It helps you bring everything together seamlessly. Isn't that great?
Motion works with:
- Google Calendar: You can sync as many calendars as you like with Google Calendar. So no more missing important appointments!
- Zoom: You can schedule and join Zoom calls directly from Motion.
- Zapier: You can connect with thousands of popular apps using Zapier. This means you can automate tasks and make your work even more efficient.
- Gmail: You can send custom meeting reminders and rescheduling requests with just one click.
Motion also works with Microsoft Teams, Google Meet, and Microsoft Outlook 365. You can schedule and join calls from these platforms directly within Motion. It's like having everything you need in one place!
Motion's API is also available for all users. This means developers can create their own integrations and make Motion even more powerful.
Here are some of the features that Motion have added to their product:
- Templates for projects and tasks: so you can quickly set up projects and tasks without starting from scratch.
- Light mode: Motion used to only allow Dark Mode, but now they have realized that even software needs a good dose of sunshine every now and then! Ha!
- Blockers and dependencies: This feature helps you specify the order of tasks, so you know exactly what needs to be done first before moving on to the next thing.
What Is Reclaim.ai?
Just like Motion, but at a much more affordable price point, Reclaim.ai is a smart app that connects to your calendar, such as Google Calendar, and helps you schedule your tasks and meetings. It also includes non-negotiable events and time-blocking for tasks.
Although Reclaim doesn't offer as many features as Motion, I love Reclaim for its simplicity and effectiveness in managing my schedule.
One aspect that stands out to me is the colorful time blocks that Reclaim uses. They make it easier to visualize and differentiate between different tasks and events on my calendar.
It adds a touch of vibrancy and helps me quickly grasp the overall schedule at a glance.
But what really sets Reclaim apart from other scheduling apps? Let me tell you about some of its amazing features:
- Reclaim syncs with multiple calendars, making it easy to keep all your appointments and events in one place.
- It keeps your schedule organized and private, so people can see when you're busy but not necessarily what you're doing.
- Reclaim adds buffer time after meetings, giving you some breathing room and preventing back-to-back meetings.
- It integrates with other tools like Zoom, Todoist, and Slack, making it even easier to stay on top of your schedule and communicate with colleagues.
Key Features Key Features Break Down
Reclaim.ai offers a wide range of features. Exploring each of them would take up a series of books.
So, let's focus on the key features of Reclaim that make a significant impact.
1. Automatically schedule your task
When you add a task in Reclaim, you have the freedom to choose the specific time you want to schedule it, whether it's during your personal or working hours. Additionally, you can even break down your tasks into smaller chunks of time if needed.
To be honest, I personally find the auto-scheduling feature in Reclaim a bit confusing. I must say that Motion's AI seems much "smarter" in this regard.
I can't quite put my finger on it, but when I add a task in Reclaim and want it to be scheduled during my working hours (from 7 am to 7 pm), it sometimes ends up scheduled for 9 pm.
Here's an example:
I maybe made a mistake somewhere, but I've never had the same issue when using Motion.
Nevertheless, Reclaim excels in other features, and I've had a great experience with it overall.
2. Existing Calendars Syncing
One of the things that make Reclaim shine among hundreds of other smart scheduling apps is that it also syncs with multiple calendars, so you can manage your personal and work schedules all in one place.
Let's say you used to use Google Calendar to keep track of your meetings and things you need to do. But if you had different calendars for work and personal stuff, it could get really tricky to manage them all. That's where Reclaim swoops in to save the day!
With Reclaim, you can bring all your personal commitments and important tasks into your work calendar. This means nobody can schedule a meeting or take up your time during those personal moments.
And don't worry, you have control over what others can see. They won't know the exact details of your personal commitments; they'll just see that you're busy.
3. Personal Time vs Working Time
Another amazing feature of Reclaim is its distinction between personal time and working time. When you create a new task, Reclaim doesn't force you to specify a specific time slot as Google Calendar does.
Instead, you can set up your working hours and personal hours. Reclaim then cleverly books available slots with automation, keeping them free until it becomes the last possible time to complete the task.
When the time becomes defended, you'll see a shield icon, reminding you to get that task done on time. Others who try to book a meeting with you will also see that defended time and know it's important.
If you couldn't finish a task on schedule, don't worry! Reclaim can automatically move things around for you.
Here's how it works: Let's say you had something scheduled, but for some reason, you couldn't get it done.
All you have to do is delete that task from your calendar. Reclaim is smart enough to realize that it didn't get done and will rearrange your schedule for you.
Also, with the new feature updates, Reclaim lets you create custom hours for special events and allows you to schedule during that period of time.
I personally use this feature to add travel time and ask Reclaim to schedule tasks for me to do during my vacation.
4. Track Your Habit
Reclaim also helps you track your habits. This feature is similar to the "recurring task" feature in Motion.
Well, we all have habits that we do regularly, like reading books or exercising. Reclaim understands that habits are different from meetings and tasks because they happen repeatedly.
You can track your habit with thousands of habit-tracking apps out there, so what Reclaim is different?
With Reclaim, you can set different levels of importance for habits. This means you can decide what's most important to you. Maybe some habits, like reading books, are super important, while other habits are more like goals you want to achieve.
Reclaim also lets you fine-tune your priorities, so you can stay on track and make sure you're taking care of all the habits that matter to you. It's like having your own personal helper, reminding you to do your habits and keeping you organized.
5. 1:1 Smart Scheduling
With Reclaim, you don't have to worry about finding the perfect time to meet because it does it for you! It looks at everyone's schedules and automatically picks the best time that works for everyone.
And if something unexpected comes up and you need to change the meeting, Reclaim will handle it for you.
The best part is that the person you're scheduling the meeting with doesn't even need to use Reclaim! You can simply send them a special link, and they can choose the best time for them without having to sign up for anything. It's super easy and convenient for both of you.
6. Buffer Time Breaks
Another amazing feature of Reclaim is something called "buffer time." Buffer time is like a little break that Reclaim automatically adds after your meetings with other people.
It's a special time just for you to decompress and get ready for what's next.
The cool thing is that to other people, it looks like any other meeting, so they can't book you during that time.
Buffer time is super helpful because it means you won't have back-to-back meetings or calls without a break in between. It's like having a pause button to catch your breath and gather your thoughts.
You can also use the buffer time to add travel time if you need to go somewhere for your meetings or appointments.
Reclaim has a cool feature called Integrations that connects your favorite apps to your calendar. It works with apps like:
- Google Tasks
- monday.com (coming soon)
- Trello (coming soon)
These integrations help you do more by combining different tools you use for work.
For example, if you have Zoom meetings, Reclaim can automatically adjust your schedule and give you time before and after your calls. It also works with other task management apps like ClickUp and Asana, so you can sync your tasks with your calendar.
Motion And Reclaim.ai Pricing
When you see Motion's pricing plan, you might be SHOCKED.
For the individual plan, it's a whopping $34 per month if you choose to pay monthly. It's quite expensive for a scheduling app, right?
But don't worry, there's another option.
If you prefer the annual plan, you can pay $19 per month instead. It's a more affordable choice. And here's the best part: you can try Motion offers a free-trial for a whole week to see if it's worth the money.
Now, let's dive into what you actually get with these plans.
- For the individual plan, you'll have access to features like task management, project management, automated scheduling, planning with A.I., calendar syncing, meeting booking pages, meeting booking templates, and even a 1-click email assistant.
It's a pretty comprehensive package, don't you think?
- But if you're part of a team, Motion offers a Team plan too. Motion costs $12 per user per month when billed annually, or $20 per user if billed monthly.
In addition to all the features of the individual plan, the Team plan allows you to collaborate on projects and tasks with your entire team, enjoy automated planning and prioritization, and benefit from central billing.
There's also a 40% discount per member. That's quite a deal!
Although Motion is still growing and improving, it's a game-changing task management app. Sure, the pricing may seem high at first, but think about this: if Motion saves you just 1 hour a day, that's time well spent!
Unlike Motion, Reclaim offers a pricing plan that is much more budget-friendly, making it a great choice for individuals and students who want to effectively schedule their days.
And let me tell you, there's something about Reclaim that many people, including myself, absolutely adore.
Reclaim gives you a free forever plan! Yes, you heard it right.
With Reclaim, you don't have to rush and try out all the features within a short 7-day trial like Motion.
You can take your time exploring and utilizing Reclaim's amazing features without any pressure or time constraints.
It's a fantastic opportunity to fully experience what Reclaim has to offer and see how it can enhance your productivity and scheduling.
Besides the free plans, Reclaim also offers 2 pricing plans
Alternatives To Motion And Reclaim.ai
While Motion And Reclaim.ai are indeed among the top AI time blocking apps available, they are not the only options. There are several other alternatives to consider, such as:
- Skedpal (Read my Skedpal vs Motion comparison and Skedpal review here)
- Sidekick AI
For more details, I've also written a piece about Motion alternatives, so you can explore other options.
Final Thoughts: Are Motion And Reclaim.ai Worth The Money
Oh, absolutely! Both Motion and Reclaim.ai are totally worth the money you spend on them.
Trust me, it's like making an investment in your time, and that's super important! These awesome tools can help you be more organized and get things done faster.
So go ahead and give them a try!
They'll help you work smarter, not harder, and make your days super productive. It's definitely worth it!
Who should use UseMotion
Small businesses, small teams
Task planning automation
Starts at $19/month (annually)
Who should use Reclaim.ai
Solopreneurs, individuals, students
Task planning automation
Starts at $8/month (annually)