9+ Best AI Tools For Productivity 2024 (They Changed My Life)

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We've all been there, buried under a mountain of tasks, deadlines looming, and feeling like time is slipping through our fingers.

But fear not, because I have something that can turn the tide in your favor.

Picture this: a world where artificial intelligence becomes your trusty sidekick, boosting your productivity and helping you conquer your to-do list.

Today, I want to introduce you to the 9 best AI tools for productivity on the market this year. These tools are like having a team of virtual assistants at your beck and call, leveraging the power of natural language processing and AI to streamline your workflow.

Trust me, these AI-driven productivity tools are a game-changer you won't want to miss.

What Are The Best AI Tools For Productivity?

Here are the 9 best AI productivity apps that will revolutionize your workflow

1. Motion

What is Motion

Motion is an AI scheduling assistant that uses automation and AI to help you plan your day, schedule meetings, and create the perfect to-do list.

Motion automatically prioritizes your work, so you don't have to worry about getting it wrong. It even reschedules tasks if you don't finish them on time.

You know Google Calendar?

Well, Motion is like Google Calendar, but it takes it to the next level by automatically scheduling your day for you, so you don't have to wonder what to do next!

Motion is trusted by 20,000 top performers and teams to manage their busy schedules.

Why I Recommend Motion

Now, why do you need Motion?

First of all, Motion saves you time by automatically planning your schedule and protecting chunks of time for deep work.

Studies show that you can complete the task well, and efficiently, with deep work.

If you work in a team, Motion is perfect for you too.

It helps you organize complex projects, track progress, and prioritize important work.

You can see everyone's schedules at a glance and ensure that everyone is on track. If you've used Trello before, you'll love how Motion can provide similar benefits.

Motion even has an intelligent algorithm called "The Happiness Algorithm" that aims to maximize your happiness and satisfaction while increasing productivity.

It helps you feel accomplished, tackle challenging tasks, and ensures that nothing slips through the cracks.

And the best part is that Motion combines all your calendars, work, and personal, into one schedule.

You can keep your personal info private while having everything in one convenient place.

Pricing 

Personally, I believe that Motion's pricing plans might be somewhat high.

However, it's crucial to assess the worth of the features offered and how they can enhance productivity and efficiency.

Even if Motion only saves you one hour per day, the investment is justified.

Try Motion for FREE for 7-day:

Related article: 7+ Best Motion Alternatives That Also WORKS!

2. Taskade

Best for task management

What is Taskade?

Taskade serves as a lightweight project management tool that enables you to efficiently handle tasks and projects in various views. 

Available on Android, iOS, Mac, PC, and even Linux, Taskade caters to a wide range of platforms. It's particularly suitable for micro project management, calendar organization, and mind mapping.

The application allows smooth transitions between personal note-taking and team collaboration, making it ideal for small teams.

Why I recommend Taskade

Taskade doesn't hold the top spot on my list of productivity tools without reason. Here is why I think Taskade is one of the best productivity boosters in town:

Firs of all, Taskade is not just for one thing. It's like a toolbox filled with different tools.

You can do all of these things with Taskade: 

• organize your tasks
• make awesome calendars
• create as many tasks and projects as you need
• create mind maps to visualize your ideas.
• easily set up tasks to repeat at specified intervals
• set up templates for scheduling.
• collaborate seamlessly with your team through real-time updates and video calls.
• access a wide array of pre-designed templates to jumpstart your projects (500+ templates)
• automate your daily tasks with Taskade AI.
• store big files up to 1 GB

Let's talk about Taskade AI. How does the AI technology in Taskade help you?

First up, we have the AI Workflow Generator that can help you create really cool workflows and plans, making your tasks all organized and efficient.

Then, there's the AI Chat Assistant. You can ask it questions, and it will give you answers lightning fast. It's like having a clever ChatGPT to help you out whenever you're curious.

The AI Task Assistant is excellent at keeping track of your to-do list, reminding you of important tasks. It's like having a mini helper to make sure you're always on top of things.

The AI Block Generator helps you come up with creative ideas for your projects. This can be really handy when you're looking for inspiration.

Got a ton of tasks to tackle? No worries, that's where the Bulk AI Assistant steps in. It can manage a bunch of tasks at once, making your workload feel lighter and more manageable.

More than that, Taskade allows you to host video meetings with varying numbers of attendees without paying for other software like Zoom.

Another thing that I can't ignore when it comes to Taskade is that it's customizable to fit your style and needs.

This means you can make it work just the way you like it!

Whether it's the colors, the layout, or even the way you organize your tasks and projects, Taskade lets you personalize it all. 

Pricing

Personal and Family plan:

• Free Plan: Free forever (1 workspace, 3 users, 1,000 AI credits/month, 250 MB storage, 7-day history)
• Starter Plan: $4/mo (annually) or $8/mo (Taskade AI, calendar sync, 1 workspace, 3 users, 2 GB storage, 1-month history)
• Plus Plan: $8/mo (annually) or $16/mo (Taskade AI, cloud upload, 2 workspaces, 5 users, 5 GB storage, 3-month history)

Team and Business plan: 

Pro Plan: $19/mo (annually) or $39/mo (Taskade AI, advanced features, 5 workspaces, 10 users, 20 GB storage, 6-month history)

Business Plan: $49/mo (annually) or $99/mo (Taskade AI, external collaboration, 20 workspaces, 25 users, 100 GB storage, 1-year history)

Ultimate Plan: $99/mo (annually) or $199/mo (Taskade AI, advanced security, unlimited workspaces, 50 users, 1,000 GB storage, 5-year history)

Try Taskade for FREE now:

3. Fireflies.ai

Best AI meeting note taker

What is Fireflies.ai

Fireflies.ai is an AI meeting assistant tool that helps with managing and organizing meeting information.

It can record, transcribe, and summarize your meetings.

This tool works with various meeting platforms like Google Meeting and Zoon.

Plus it has features like:

• Searching through transcripts
• Adding comments
• Sharing notes

It analyzes the content of your conversations to provide insights and integrates with other systems like CRMs.

Fireflies.ai's mission is to save time and improve meeting efficiency by automating note-taking and organizing key information.

Why I Recommend Fireflies.ai

Fireflies.ai is really useful for anyone who has a lot of meetings and wants to keep better track of them. 

It records your meetings and turns what's said into text, which is called transcription.

This means you can go back and read through everything instead of trying to remember it all or taking notes by hand.

The FREE version of Fireflies.ai is pretty generous. It lets you record and transcribe meetings on platforms like Zoom and Google Meet.

It also gives you summaries of your meetings, which can be a big time-saver. You can search through your transcriptions for important points, and you don't have to pay anything for these features.

If you find you need more from the tool, like more storage or the ability to download your transcripts, there's a Pro version that costs $10 a month.

For big companies, there's an even more advanced plan that offers unlimited storage and some extra analysis tools to really dig into what's being said in meetings.

Using Fireflies.ai is straightforward. The website is designed to be easy to navigate, so you can quickly find your upcoming meetings, look at past ones, and set it up to work with other apps you might be using, like your calendar or Slack.

One thing to keep in mind is that the transcription isn't always perfect, especially if the audio isn't clear or if the conversation is complex. But the tool is always learning and getting better at understanding different voices and accents.

Pricing

Fireflies.ai has a free trial, and after that, it starts at $10 per month.

4. Decktopus

Best for creating presentations faster

What is Decktopus?

With Decktopus, you can easily make amazing presentations without any stress. You get to choose from cool themes, fonts, and colors to make your slides look awesome. It's all just one click away.

If you're not sure where to start, no worries! Just give Decktopus a topic, and it will create a fully prepared presentation just for you.

It's like having a magic button for presentations!

Why I Recommend Decktopus

You know what's really cool?

Decktopus uses its super-smart AI powers to suggest great images and icons for your slides. No need to spend forever searching for stock images.

All you need to do is just click the magic button, and Decktopus finds them for you!

But wait, there's more!

If you're stuck on what to say, Decktopus has got your back. It provides tailored slide notes to help you speak confidently and impress your audience. Plus, it can even give you more ideas to make your presentation even better.

Decktopus also has some special tricks up its sleeve.

You can:

• collect feedback from your audience in real-time with forms
• add your own voice to your decks with audio narration
• connect your own custom domain for a personalized touch.

And updating your presentation is a breeze too! You can easily make changes without having to change the link you share. It's all about making things easier for you.

So, if you want to create super cool presentations that stand out, try Decktopus AI.

You can check out their awesome deck templates for inspiration and see just how easy it is to make professional-looking presentations.

Pricing

Decktopus offers a pro plan (9.99/month) and a business plan (36.99/month).

5. Sanebox

What is Sanebox?

SaneBox is a handy AI email assistant tool that keeps your inbox tidy by sorting your emails for you.

It looks at your incoming messages and keeps the important ones in your main inbox, so you see them first.

The rest go into other folders to check when you have time.

It's not a spam filter—it won't delete your emails, just organize them.

And you don't have to learn anything new; SaneBox works with the email service you already use. 

Why I Recommended Sanebox

When your inbox is overflowing, it's tough to stay on top of things, but SaneBox makes it manageable.

It's super easy to start with; you just sign up and connect it to your email account.

It works with any email provider, which is great because you can manage all your emails in one place.

What's cool about SaneBox is that it learns from you. It sorts your emails into folders, so important messages stay front and center, and distractions get moved out of the way. 

If you get emails you don't want, just move them to the SaneBlackHole, and you'll never see them again.

And if SaneBox gets it wrong, you can correct it, and it'll learn for next time.

You can also make your own folders for things like family or work, which is super handy.

Plus, it has neat tools that can remind you to follow up on emails or hide emails when you don't want to be disturbed.

It even saves your email attachments to your cloud storage automatically.

If you ever need help, their support is easy to reach, and they have a blog with tips on managing your emails. They're there to help you out, and that's a big plus in my book.

So, if you're drowning in emails and need some help getting organized, SaneBox is definitely worth checking out. It's user-friendly, affordable, and it really does help you focus on the emails that matter.

Pricing

The pricing is pretty reasonable, and you can pick the features you want, so you're not paying for stuff you don't need.

They have different plans named like meal courses, which is kind of fun, and the longer you commit, the more you save.

They even offer a 14-day free trial, so you can try it out before you buy.

6. Speechify

Best for speeding up your reading 

What is Speechify?

Have you ever wished you could listen to your documents, articles, or emails instead of reading them?

Well, with the amazing tool called Speechify, you can do just that! Speechify is an AI text-to-speech reader that turns any text into spoken words, and it's super helpful.

Why I Recommend Speechify

It saves you time:

Instead of spending hours reading, Speechify allows you to listen to your text 2-3 times faster than reading it manually.

Imagine if it normally takes you 9 hours to complete your reading assignments, now the number is cut down to JUST 3. How amazing would that be?

Maximize your productivity:

With Speechify, you can do more at once. Take your reading wherever you go – to the gym, the park, or even while relaxing on the couch. Just listen and absorb the content effortlessly.

Access anything, anywhere:

You can use Speechify on your computer or mobile devices like Chrome, iOS, Android, and Mac. Plus, anything you save in your Speechify library syncs across all your devices. So you can listen to anything, anywhere, anytime.

Understand and remember more:

Speechify uses high-quality AI voices that sound more human-like and fluid compared to other text-to-speech tools. This makes it easier to understand and remember what you're listening to.

It works with any text:

Whether it's a webpage, PDF, email, or even a picture of a page, Speechify can read it out loud to you. Just snap a picture, and let Speechify do the reading.

It's great for everyone:

Speechify is useful for people who are learning a new language, have dyslexia, want to improve their reading skills, or simply want to multitask while listening to their content.

So, if you're looking to boost your productivity, save time, and make reading easier, Speechify is the perfect tool for you.

Pricing 

Try Speechify for FREE:

 7. Jasper

Best for speed up your writing process

What is Jasper?

Jasper (Review here) is an incredible AI content creation tool that makes sure your message stays on point, no matter where you work.

With Jasper, you can say goodbye to those hours spent agonizing over first drafts because it cuts down that time by a whopping 80%. Imagine all the extra time you'll have to tackle other important tasks!

With over 100,000 satisfied customers, Jasper has proven itself as a go-to AI tool for content creation. It's like having your own personal writing assistant that understands your brand's voice and keeps it consistent across all platforms. Whether you want to sound bold, cheeky, or formal, Jasper has got your back.

You can check how the writing style and tone change right on the homepage of Jasper.

Why I recommend Jasper

Jasper combines the best models out there, including OpenAI's GPT-4 and Google's models.

With Jasper, you CAN:

• Bring the magic of AI to your own platform by using Jasper's API.
• Talk to a chatbot that feels like talking to a real person, helping you with tasks, research, and answering questions.
• Add the Jasper Chrome extension to have your AI assistant with you wherever you go online.
• Create amazing art and images in seconds with AI, perfect for ads, thumbnails, and illustrations.
• Access a wide variety of templates that can help you write catchy headlines, optimize blog posts, and more with just a few clicks.
• Easily create and repurpose content in over 30 languages using Jasper's translation capabilities.
• Teach Jasper about your company, products, and style guide so it can always maintain your brand's unique voice.
• Create marketing campaigns from start to finish with one simple guide, making it easy to execute effective campaigns.

And don't worry about security and privacy because Jasper takes that seriously too. Your data is safe and private with built-in security features, and Jasper's data centers are based in the U.S.

They go above and beyond to ensure the highest industry standards, including SOC2 certification.

8. Notion AI

Best for project management

What is Notion AI 

Notion AI is a cool new tool that uses AI to make your work easier and more efficient. With Notion AI, you can access the power of AI right inside Notion, which is a productivity app.

Why I recommend Notion AI 

Let me tell you some of the awesome things it can do.

First, let's talk about working FASTER.

Notion AI can automate tedious tasks, like summarizing important information from messy notes.

Instead of switching between your notes and another AI app, Notion AI can do the work for you. It can even analyze meeting notes and generate the next steps instantly, saving you time and effort.

Next, it helps you write BETTER and communicate with confidence.

Notion AI can be like a one-click photo editor but for your words.

It can fix spelling and grammar mistakes, so you don't have to worry about misspelling words like "fuchsia."

It can also translate your writing into different languages, making it easier to communicate with people around the world.

And if you need help with your writing style, Notion AI can edit the voice and tone of your text, making it sound more professional or even simplifying technical jargon for everyone to understand.

But that's not all!

Notion AI can also help you think bigger and conquer writer's block. It can be your creative brainstorming partner, helping you generate ideas and get started on your writing.

If you're stuck staring at a blinking cursor, Notion AI can help you get something on the page and keep the momentum going.

It's really a handy tool that saves you time and makes your work easier. It's like having your own AI teammate!

9. Time Doctor

Best for time management

What is Time Doctor?

Time Doctor is designed to help your teams become more productive and efficient. With Time Doctor, you can track your time effortlessly, which means you'll know exactly where your team excels and where they might need some extra support. This helps you improve individual and overall performance, making your team a well-oiled productivity machine!

Why I Recommend Time Doctor

Time Doctor gives managers the power to measure and analyze how the team spends their time. This valuable insight allows any manager to be more engaged with each project, offering encouragement and stepping in when necessary.

Plus, managers will easily recognize the strong performers on the team, boosting morale and creating a positive work environment.

But it's NOT JUST FOR managers! Time Doctor is awesome for employees too.

When employees track their time, they gain valuable knowledge about their strengths and weaknesses. They'll discover when they're overwhelmed and when they're underutilized, and this knowledge empowers them to be more productive, accountable, and self-directed.

And here's the best part:

Time Doctor enables a "work from anywhere world" with full transparency and accountability. Whether you prefer working from home, in the office, or even while traveling, Time Doctor supports your flexibility.

Happy employees are productive employees, right?

Who should try Time Doctor?

Whether you're:

• working remotely
• in a hybrid setting
• or managing outsourced teams

Time Doctor has got you covered.

It provides increased visibility and actionable work insights for remote workforces, real-time productivity analytics for any work environment, and workday analytics for companies with offshore teams.

10. Chat GPT

Best for everything

What is Chat GPT?

Chat GPT is a computer program that uses machine learning algorithms to understand what you say and give you helpful answers.

If you aren't living under a rock, you definitely know about Chat GPT now. It has shaken things up in the AI world! Chat GPT is like having a super smart buddy who can talk to you about anything.

Imagine you have a question, like "What's the capital of France?" Just ask Chat GPT, and it will tell you, "Paris!" It's like having a walking encyclopedia right at your fingertips.

But it's not just about facts. Chat GPT can also have a chat with you, just like a friend. It can talk about movies, sports, or even help with homework. You can have a real conversation!

Now, Chat GPT can do things it couldn't do before! It can read direct links, find information in your PDFs, and much more.

Why I recommend Chat GPT

Everybody knows about ChatGPT, but how it can actually help us boost productivity?

Here are some ways that I personally use Chat GPT to speed up my workflow:

• Chat GPT can quickly search for information, saving me time from manually browsing the web.
• Whether it's writing an article, brainstorming ideas, or drafting emails, Chat GPT helps me in generating high-quality content.
• I can easily translate text between different languages, eliminating the need for separate translation tools.
• Chat GPT helps me organize my thoughts and plan projects by providing suggestions and structuring information.
• Chat GPT acts as a virtual assistant, prioritizes tasks, and helps me stay organized.
• I can ask Chat GPT questions to deepen my understanding of various topics, making it a valuable learning companion.

These are just a few examples of how Chat GPT can enhance productivity. Its versatility and intelligence make it a valuable tool for streamlining tasks and saving time.

What Is An AI Tool For Productivity?

An AI tool for productivity is a software or application that utilizes AI technology to enhance and optimize productivity in various aspects of work and daily life.

These tools are designed to automate tasks, provide intelligent insights, and streamline workflows, ultimately helping individuals and teams work more efficiently and effectively.

AI tools for productivity can range from simple task management apps to advanced virtual assistants and collaborative platforms.

They can assist with time tracking, project management, document organization, data analysis, communication, scheduling, and much more.

By leveraging AI algorithms and machine learning capabilities, these tools can adapt to user behavior, learn from patterns, and provide personalized recommendations and solutions to enhance productivity.

Final Thoughts

In a world where productivity is key, you don't want to miss out on the best AI tools that can supercharge your performance.

These AI productivity solutions are like having your own personal productivity assistant, helping you automate tasks, gain valuable insights, and make better decisions.

So, if you're looking to stay ahead of the game and achieve remarkable results, it's time to embrace the future of work with the best AI tools for productivity.

Don't wait any longer, start optimizing your productivity today and unlock your full potential with the power of the AI productivity tool!