Tired of staring at a blank screen, desperately seeking the right words for your emails?

Trust me, I've been there too! We've all experienced the frustration of writer's block and the nagging doubt about the effectiveness of our messages.

But here's the good news: you're not alone in this struggle.

And that's precisely why I'm here—to share a game-changing solution that will transform your email creation process. Let me introduce you to the incredible world of AI-powered email composition!

By the time you finish reading this post, you'll discover how to use AI to write emails. It will unlock a whole new level of productivity with automation, and professionalism for you.

Are you ready to join the AI email revolution? Let's dive in!

How to Use AI to Write Emails with GhostWrite

Writing an email with AI is a simple process. 

The first way to use AI to write better emails is to use a free AI email tool.

First, select the best possible AI email-writing tool.

With the rise of the AI tool, there are a lot of options for you to choose from, but in my opinion, the most easy-to-use tool on the market is the Ghostwrite.

Ghostwrite is a free AI email writing Google Chrome plugin that is powered by Chat GPT. With a free account, you can write up to 4500 emails per month

Using GhostWrite to create email drafts is simple. Let’s look at the steps involved:

Step 1: Install the GhostWrite Chrome Extension

Go to the Chrome Web Store and search for "GhostWrite." Click on the extension and add it to your Chrome browser. Once installed, you'll see the GhostWrite icon in your browser toolbar.

installing ghostwriter

Step 2: Activate GhostWrite

Click on the GhostWrite icon in your browser toolbar to activate the extension. After setting up your account, a GhostWrite sidebar will appear inside your email composing window.

how Ghostwrite appear in Gmail

Step 3: Type Your Email Content

Click on "Write" and type whatever content or message you want to write. For example, if you want to write an email to postpone your meeting to a certain day, you can tell to Inky what your email is about.

Let's take a look at an example:

compose your email copy with ghostwrite

Step 4: Let GhostWrite Generate the Content

When you're done typing the desired topic for your email, in the GhostWrite sidebar, click on the "Write" button.

email drafts by Ghostwrite

GhostWrite will utilize the power of chat GPT to generate a draft of your email copy based on what you typed. It will provide suggestions and complete the text for you. 

Not only that, you have the freedom to select specific writing styles, desired lengths, and even the language you prefer. And if you want to give it another shot, you can even ask GhostWrite to rewrite the draft.

Step 6: Insert the Content into the Email

Once you're satisfied with the generated content, click on the "Insert" button in the GhostWrite sidebar. The generated text will be inserted into your email draft.

insert your email drafts into your email

And there you have it! 

With the GhostWrite Chrome extension, you can leverage the power of chat GPT to write successful emails for FREE and impress your recipients with personalized messages.

Disadvantages of Writing Email with AI Technology

So, let's talk about the not-so-great things that can happen when we use AI writing tools to write emails. It's important to know the downsides so we can make better decisions.

Here are a few disadvantages:

1. Lack of personalization

When we rely too much on AI to write our emails, it can create a lot of emails that look almost the same. It doesn't consider personal details about the person we're emailing, like their name or specific interests.

Imagine receiving an email that doesn't mention your name or anything that shows the sender knows you personally.

It can feel less special and less likely to grab your attention. Personalized emails that acknowledge the recipient make a stronger impact.

So make sure to...

2. Lack of context understanding

Have you ever said something that only made sense in a particular situation or to a specific person?

Well, AI technology might not understand those special things.

It can't always pick up on the context or understand the background information that we humans have.

So, when AI writes emails, it might send email responses that don't fit the situation or make sense to the person receiving them. It can be confusing and make the email less effective.

3. Failure to optimize subject lines

Subject lines are super important in emails because they grab people's attention and make them want to open the email. But AI technology might not be great at coming up with catchy subject lines that make people curious.

It might miss the mark and create subject lines that are boring or don't pique the recipient's interest.

So, the emails might not get as much attention as they could if we wrote better subject lines ourselves. Compelling subject lines are crucial for getting people to open our emails.

4. Difficulty in handling humor and emotions

Humor and emotions are an integral part of human communication. However, AI technology often finds it challenging to comprehend humor or express emotions effectively.

As a result, AI-generated emails might miss the mark when it comes to using humor to engage the reader or conveying emotions that can build a genuine connection. Understanding and expressing humor and emotions are skills unique to humans.

Frequently Asked Questions

What Is the AI tool for sending emails?

There are various AI tools available for sending emails, but one popular example is "Instantly." This tool uses artificial intelligence to assist with email outreach and follow-up. It helps streamline the process of sending and scheduling emails, allowing you to efficiently manage your email campaigns.

With Instantly, you can automate repetitive tasks, track email engagement, and ensure timely follow-ups, all with the power of AI.

What is the best AI email assistant for Gmail?

When it comes to AI email assistants for Gmail, one highly regarded option is "Boomerang for Gmail." It is built into Gmail and can enhance email management with features like scheduled sending follow-up reminders, and AI-powered email analysis. It helps users stay organized, write better emails, and optimize their productivity.

Final Thoughts

So there you have it, my friend! You've learned how to use AI to write emails like a pro. Isn't that amazing? AI is like a super smart helper that can make writing emails easier and more fun.

With AI, you can save time, write better emails, and impress your friends, family, or even your teacher. Just remember to add your personal touch and make sure the AI-generated content sounds like you.

Now you have the power to write emails that stand out, capture attention, and get your message across in the best way possible.

So go ahead, give it a try, and watch your email game soar to new heights with the magic of AI!

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About the Author Millie Pham

Meet Millie Pham - an SEO content marketer and video editor who loves exploring the latest tech and AI tools. She provides honest reviews and demystifies the world of AI, SEO, and blogging, making these complex topics accessible and easy to understand for everyone. Her work has been featured on Marin Software, jobillico, Nicereply, and other sites.

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