A recent study by M-Files found that 46% of employees spend time every day on tasks like searching for documents, which hurts productivity. [1]

There's a better way.

This article will cover the 6 best AI document management solutions for 2024, helping you transform your business's document storage from chaotic to controlled.

We'll explore how AI can revolutionize your entire document management process, saving you time, money, and frustration.

Let's dive in.

Best AI Document Management Solutions

Here are the 6 best document management software with AI power:

1. Fabsoft

Fabsoft homepage

What is Fabsoft?

FabSoft helps businesses manage their documents better.

They offer tools to capture, organize, and share all kinds of documents, whether they are digital or paper. This makes work smoother and reduces mistakes.

Their main product, the Fab-Connect Suite, includes tools for handling electronic, soft, and hard documents. 

FabSoft offers the Fab-Connect Suite, a set of tools designed to capture and distribute documents across businesses of all sizes. Here’s how it works:

  1. Electronic Documents: With SysConnect, businesses can capture and manage system-generated documents. This tool ensures that digital information moves quickly and accurately between systems.
  2. Soft Documents: DeskConnect helps manage documents from desktops, emails, or websites. It uses advanced technology to analyze large amounts of text, making it easier to handle repetitive documents.
  3. Hard Documents: MFDConnect is a document scanning and printing solution that works with major brands like HP, Lexmark, Ricoh, and Xerox. It offers features like "Scan to everything" and "Secure pull print."

Why I Recommend Fabsoft

Experience

FabSoft has been a leader in document management since 1992.

With over three decades of expertise, they have continually evolved to meet the changing needs of businesses, ensuring they stay ahead in the industry.

Trusted by Big Names

Many well-known companies, such as FedEx, Kraft Foods, and TD Bank, rely on FabSoft for their document management needs.

This trust from major brands highlights FabSoft's reliability and effectiveness.

Advanced Technology

FabSoft uses cutting-edge technology, including artificial intelligence (AI), to make document management smarter and more efficient.

Their tools can handle various file formats and streamline workflows, saving businesses time and reducing errors.

Customer Success 

FabSoft has a proven track record with over 25,000 customers and 150,000 installations.

This widespread adoption demonstrates their ability to deliver successful solutions that meet the needs of diverse businesses.

2. DocuPhase

DocuPhase homepage

What is DocuPhase?

DocuPhase is a company that provides smart solutions for managing documents and automating business processes.

Their cloud-based platform helps businesses go paperless by making scanning, storing, and retrieving documents easy. Here are some key features of DocuPhase:

  • Auto-Indexing: Automatically tags and indexes incoming files using artificial intelligence (AI) and machine learning, saving you time and effort.
  • Cloud-Hosting: Offers secure and stable cloud-hosting, reducing the burden on your IT department and eliminating the need for on-site storage.
  • Integration Friendly: Easily integrates with multiple systems, including popular ERP solutions like NetSuite, Dynamics, and Sage, ensuring your data is always up-to-date.
  • Data Capture: Uses Optical Character Recognition (OCR) technology to read and interpret data from documents, replacing manual data entry.
  • Custom Permissions: Provides advanced security protocols with customizable permissions to store sensitive information safely.
  • Advanced Search Functions: You can quickly find specific information using keyword and configurable search options.
  • Automatic File Routing: Streamlines information sharing within your organization with custom workflows, eliminating the need for paper stacks and messy email threads.
  • Anytime, Anywhere Access: Empowers your team to work and collaborate from anywhere with 24-hour secured access to documents and data.

DocuPhase is trusted by well-known organizations like Lockheed Martin, Raymond James, and Goodwill.

3. Fluix

Fluix homepage

What is Fluix?

Fluix helps businesses go paperless and streamline their workflows. Think of it as a digital task manager.

With Fluix, your team can ditch paper forms and work on projects using their phones or tablets.

It automates tasks, guides everyone through each step, and ensures everyone has the latest information.

Fluix also makes approvals faster for managers and allows for customer electronic signatures.

Plus, it's flexible and adapts to your needs, so you can easily make necessary changes.

Why I Recommend Fluix

Here's why I highly recommend it:

Fluix transforms your business by going fully digital. Imagine your team replacing paper forms with mobile devices, eliminating cluttered filing cabinets. Everything stays organized and accessible.

Automation in Fluix streamlines repetitive tasks, creating a smooth workflow like a digital assembly line. This efficiency frees up time for more important work.

Everyone stays updated with Fluix. No more confusion over outdated documents – everything is centralized and current, enhancing collaboration.

Fluix simplifies approvals, saving managers time with quick, electronic processes. Customers can sign documents digitally, bypassing the hassle of printing and scanning.

Fluix integrates with the tools your team already uses, making the transition smooth and easy. Whether you're a small business or a large enterprise, Fluix can help you streamline your operations and achieve greater efficiency.pen_spark

Here are some real-life examples of how Fluix helps businesses:

  • Reduced Training Time: Fluix makes it easier for teams to learn new procedures, saving valuable training time.
  • Enhanced Safety Culture: Fluix helps create a digital record of safety documents, ensuring compliance and a proactive safety approach.
  • Improved Communication: Fluix allows for the instant sharing of critical information, like airfield briefs, with remote teams.
  • Boosted Quality Control: Automated workflows ensure quality documents are received instantly, leading to higher overall quality.
  • Faster Mobile Processes: Fluix lets businesses automate mobile workflows without the need for expensive custom apps.

4. M-Files

M-Files homepage

M-Files makes managing documents easy. It connects all your data sources using Generative Artificial Intelligence (GenAI), helping your business achieve better results and grow.

Here's how M-Files helps:

  1. Optimize Work with Metadata: Instead of wasting time searching, your team gains up to 40% productivity by quickly finding the right documents.
  2. Increase Consistency and Reduce Errors: Staff find information easily, leading to more consistent work with fewer mistakes and rework.
  3. Improve Staff Experience: By spending less time searching, knowledge workers can focus more on using their skills.
  4. Avoid Rework: With easy access to correct documents, tasks are completed accurately the first time.
  5. Facilitate Work from Anywhere: Access information from any device, regardless of where it's stored.
  6. Speed Up Routine Work: Quickly handle document-centered tasks with instant access to the right information.
  7. Master Records Accuracy: Ensure contracts and reports include accurate details automatically with metadata.
  8. Enhance Current Applications: Make CRM and ERP systems more powerful by accessing relevant documents directly.

Over 5,000 businesses worldwide trust M-Files to tame their information chaos.

M-Files makes it easy to find what you need quickly. Forget endless searches: M-Files uses clear tags to categorize everything.

Plus, it works seamlessly with the tools you already use, so learning a whole new system is unnecessary.

M-Files automates repetitive tasks and streamlines collaboration, so your team can focus on what matters.

Here's what makes M-Files so powerful:

  • Effortless Search: Find information quickly with intuitive metadata tags.
  • Plays Well with Others: Seamless integration with existing applications.
  • Automate the Mundane: Free up your team's time with automated workflows.
  • Collaboration Made Easy: Streamline teamwork and communication.

M-Files helps businesses of all sizes work smarter, not harder.

5. DocuWare

DocuWare homepage

DocuWare is a document management system that goes beyond just storing files. It uses AI to automate workflows and integrates with Microsoft Teams for real-time updates, making it a powerful tool for keeping your documents secure and your team in sync.

DocuWare lets you:

  • Scan and store documents electronically: No more paper clutter!
  • Automate tasks: DocuWare can handle repetitive tasks like invoice processing, saving you time.
  • Access documents from anywhere: Team members can find what they need on any device, anywhere.
  • Improve collaboration: Share documents easily and securely with colleagues.

It's perfect for businesses that want to:

  • Boost efficiency: Save time and effort by ditching paper-based processes.
  • Increase productivity: Your team can focus on more important work.
  • Improve security: Keep your documents safe and protected.

Think of DocuWare as a secure digital filing cabinet that also automates tasks and makes collaboration a breeze!

6. Dokkio

Dokkio homepage

What is Dokkio?

Dokkio cuts through cloud storage chaos. It uses AI to bring all your files together, no matter where they live - Dropbox, Google Drive, you name it.

Dokkio helps you search everything quickly, organize your content, and even grab key info from websites as you browse. It's like a central hub for your online files, keeping you and your team on the same page.

Why I Recommend Dokkio

Here's why I highly recommend Dokkio:

  • Lightning-Fast Search: Dokkio lets you search all your content, regardless of where it's stored. Find the information you need instantly, with just a few clicks.
  • Effortless Organization: Dokkio helps you organize your online files in a way that makes sense for you. No more struggling to decipher confusing file names or wading through a disorganized mess.
  • AI-Powered Research Assistant: Dokkio AI is your secret weapon for online research. As you browse the web, Dokkio automatically captures and tags important information.
  • Streamlined Teamwork: Dokkio keeps your team on the same page. Everyone can access the files they need whenever they need them. This makes collaboration a breeze and ensures your team always works with the latest information.

Dokkio is more than just a storage solution – it's a productivity booster. It helps you save time, stay organized, and work smarter. Dokkio is like having a personal assistant for your online files, making your workday much easier.

What is an AI-powered document management solution?

An AI-powered document management solution is a tool that helps you organize, store, and find your documents using artificial intelligence. It makes handling your files easier and faster by automatically sorting and tagging them, so you don't have to do it all by yourself.

Final Thoughts

In conclusion, selecting the best AI-powered document management solution can greatly enhance your document handling processes.

I’ve reviewed several top options with unique features to help you organize, store, and find your files more efficiently.

Whether you need advanced search capabilities, automated tagging, or seamless integration with other tools, there's a solution that fits your needs.

If you want to improve your document management, consider trying Fabsoft.

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About the Author Millie Pham

Meet Millie Pham - an SEO content marketer and video editor who loves exploring the latest tech and AI tools. She provides honest reviews and demystifies the world of AI, SEO, and blogging, making these complex topics accessible and easy to understand for everyone. Her work has been featured on Marin Software, jobillico, Nicereply, and other sites.

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